﻿<?xml version="1.0" encoding="utf-8" standalone="yes"?><rss version="2.0"><channel><title>SMART Finance News You Can Use</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use</link><description><![CDATA[]]></description><item><title>Copying Requisitions</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/742/Copying-Requisitions</link><pubDate>Fri, 10 Apr 2026 14:49:00 GMT</pubDate><description><![CDATA[If your employees like to go back to previous requisitions and copy them, but don’t see them on their list, here is how they can search for last year’s requisitions: Go to Past Requisitions/in the START date, put that to last year (like 04/01/2025), click FILTER, this will bring up requisitions all the way back to that date. If you click on LAST page, you will see the oldest first. ]]></description></item><item><title>Entering Requisitions for Next Year (FY26-27)</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/741/Entering-Requisitions-for-Next-Year-FY26-27</link><pubDate>Fri, 10 Apr 2026 14:48:00 GMT</pubDate><description><![CDATA[If your district wants to create requisitions for FY26-27 in SMARTeR, the Accounting Calendar in SMART Finance needs to be opened through July (open the GL in both 202613 & 202614). Make sure to open both the GL and AP in 202701. To create a requisition for FY26-27, enter 07/01/2026 in the Date required field of the requisition entry screen.  This will change the GL period to 202701 on the detail lines of the Requisition. (Note: Depending on the security level, the person entering the requisitio <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/741/Entering-Requisitions-for-Next-Year-FY26-27"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Fund Balance Accounting</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/737/Fund-Balance-Accounting</link><pubDate>Mon, 02 Mar 2026 15:41:00 GMT</pubDate><description><![CDATA[Now is the time to reach out to us if you would like to switch the closing account on your reserved accounts to the assigned reserve fund balance account instead of 422. This will allow you to keep a closer eye on your accounts and will help with reporting for the state. ]]></description></item><item><title>FY26 Fiscal Year End Cleanup</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/736/FY26-Fiscal-Year-End-Cleanup</link><pubDate>Mon, 02 Mar 2026 15:40:00 GMT</pubDate><description><![CDATA[Before we know it, FY26 fiscal year end will be here! Region 1 will go into your districts and close the first 6 months of the FY26 calendar. This allows us to see if anything is unposted out there. If you need to reopen a month you can do that. We have also run the Chapter 10 report and will or have reached out to those districts that have items that need to be addressed.Below are some cleanup items you will want to start looking at as you have time:	Purchase Orders	Go to Purchase Orders/Purcha <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/736/FY26-Fiscal-Year-End-Cleanup"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>MDE Calendar Lists</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/731/MDE-Calendar-Lists</link><pubDate>Tue, 03 Feb 2026 19:07:00 GMT</pubDate><description><![CDATA[MDE>About MDE>Events and Engagements>CalendarThis section provides a list of upcoming training opportunities or meetings being offered by MDE. MDE>Districts, Schools and Educators> Business and Finance>Data SubmissionsA “Minnesota District and Charter Data Reporting Calendar” is available which provides a list of reporting and data entry periods of importance to districts and charter schools, including a brief description of each. Updated July 2025. MDE>Districts, Schools and Educators>School  <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/731/MDE-Calendar-Lists"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Closing Unneeded Requisitions</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/724/Closing-Unneeded-Requisitions</link><pubDate>Wed, 10 Dec 2025 19:23:00 GMT</pubDate><description><![CDATA[If you are an approver in eR and need to remove a requisition that you don't want transferring to a purchase order, you can now do this in eR. Under Approvals, go to Approved, then find the correct requisition and click on CLOSE. ]]></description></item><item><title>Coming Soon...It&amp;#39;s 1099 Time!</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/723/Coming-Soon-It-39-s-1099-Time</link><pubDate>Wed, 10 Dec 2025 19:22:00 GMT</pubDate><description><![CDATA[We will be sending 1099 instructions at the beginning of December.  All 1099s must be e-filed by 01/31/2026! This leaves little time for corrections without jumping through hoops to e-file correcting 1099s. Initial accuracy is at a premium. In preparation, please review your initial 1099 balances by going to Agency>Vendor 1099’s>Vendor 1099 Balance. Enter 2025 in the Year column and click Find. ]]></description></item><item><title>Work Around for Payroll Voucher Issue</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/715/Work-Around-for-Payroll-Voucher-Issue</link><pubDate>Thu, 06 Nov 2025 17:59:00 GMT</pubDate><description><![CDATA[We want to make everyone aware of an issue found in Payroll vouchers that come across to Finance. We have reported this issue to be fixed but in the interim, there is a work around.In Vendor Setup some of you have marked certain vendors on the Payment Information tab to have Separate Checks:.Unfortunately, when the vouchers come across, those vouchers do not have the Separate Check box marked like they should (and have in the past). So be aware of this and if you do use separate checks, make sur <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/715/Work-Around-for-Payroll-Voucher-Issue"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Building and Cybersecurity Grant Program</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/710/Building-and-Cybersecurity-Grant-Program</link><pubDate>Tue, 07 Oct 2025 19:53:00 GMT</pubDate><description><![CDATA[Several districts will be receiving revenue for this new grant. Per MDE, you should show this revenue in Finance 000, Source 370. ]]></description></item><item><title>MN Paid Leave</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/709/MN-Paid-Leave</link><pubDate>Tue, 07 Oct 2025 19:52:00 GMT</pubDate><description><![CDATA[MDE has now released Object 219 starting in 202601 for MN Paid Leave. If you need this code, you must first go to General Ledger/Chart of Accounts Setup/Account Segment Setup and add it there. Please reach out to Finance@region1.k12.mn.us if you need assistance with this. ]]></description></item><item><title>Save Time with the Refresh</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/702/Save-Time-with-the-Refresh</link><pubDate>Wed, 03 Sep 2025 14:46:00 GMT</pubDate><description><![CDATA[Did you know that when you are in your query screens you can click the refresh icon to save you time? Here we have searched for three different items. In the past when we wanted to change the criteria of the query, we had to manually clear these items and then put in the new ones. Now you can click on the REFRESH button to clear the items and enter in the new ones! ]]></description></item><item><title>UFARS File Upload &amp; EDIAM Security</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/696/UFARS-File-Upload-EDIAM-Security</link><pubDate>Thu, 07 Aug 2025 17:33:00 GMT</pubDate><description><![CDATA[1. Beginning on September 20, 2019, many of the school finance web applications are scheduled to be accessed under the Education Identity and Access Management (EDIAM) system. This includes the UFARS File Upload Application that Region1 uses to transmit your UFARS data file to MDE.The IOwA (Identified Official with Authority) at your district must authorize Region1 for the UFARS File Upload Application within the EDIAM Authorization System.If you have questions regarding EDIAM or IOwA please dir <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/696/UFARS-File-Upload-EDIAM-Security"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>MDE School Business Bulletin #76</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/688/MDE-School-Business-Bulletin-76</link><pubDate>Mon, 07 Jul 2025 17:26:00 GMT</pubDate><description><![CDATA[MDE has published School Business Bulletin #76. This has the latest information from the State on FY25 and what is coming in FY26. To see this, you can go to:https://education.mn.gov/MDE/dse/schfin/fin/ ]]></description></item><item><title>Accounting Calendar...Did You Know?</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/687/Accounting-Calendar-Did-You-Know</link><pubDate>Mon, 07 Jul 2025 17:26:00 GMT</pubDate><description><![CDATA[There are two extra Periods built into the Accounting Calendar. Once period 202512 is open, the next period number for FY25 is 202513. This period can be used for fiscal yearend journal entries, including auditor’s adjustments. The last period for FY25 is 202514. This period is for Region 1 use only. We use this period to do closing entries. Closing entries zero the expense and revenues, and move the dollars to the fund balances. Note that for periods 202513 and 202514, the GL is the only appli <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/687/Accounting-Calendar-Did-You-Know"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Chapter 10 Errors</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/679/Chapter-10-Errors</link><pubDate>Tue, 06 May 2025 18:25:00 GMT</pubDate><description><![CDATA[Now is a good time to address any Chapter 10 errors you may have. Region 1 has already notified those who have errors, so if you did hear from us and need assistance, please reach out. We will not be able to submit your data to MDE without these corrections made. ]]></description></item><item><title>Sending Bank Statements in SMART Finance</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/678/Sending-Bank-Statements-in-SMART-Finance</link><pubDate>Tue, 06 May 2025 18:24:00 GMT</pubDate><description><![CDATA[For a secure way to send Region 1 your bank statements for review, instead of emailing them, use the following:Click on the little Green Window (Quick Menu) and go to Smart Documents. From here, click on Add Folder, which you can name "Bank Statements" as in the screenshot below. Within the Bank Statement Folder, create a subfolder for each month, and upload your bank statements into the appropriate folder.Lastly, please mail us to let us know that the statements have been uploaded. ]]></description></item><item><title>Entering Requisitions for Next Year (FY25-26)</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/673/Entering-Requisitions-for-Next-Year-FY25-26</link><pubDate>Wed, 09 Apr 2025 16:13:00 GMT</pubDate><description><![CDATA[If your district wants to create requisitions for FY25-26 in SMARTeR, the Accounting Calendar in SMART Finance needs to be opened through July. (open the GL in both 202513 & 202514) To create a requisition for FY25-26, enter 07/01/2025 in the Date required field of the requisition entry screen. This will change the GL period to 202601 on the detail lines of the requisition. (Note: Depending on the security level, the person entering the requisition may not see the GL Period.)When the requisition <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/673/Entering-Requisitions-for-Next-Year-FY25-26"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Purchase Orders for FY25-26</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/672/Purchase-Orders-for-FY25-26</link><pubDate>Wed, 09 Apr 2025 16:12:00 GMT</pubDate><description><![CDATA[As you get ready to enter POs for next year, all the Periods on the Accounting Calendar need to be open through 202601. For Periods 202513 and 202514, open GL only. Contact someone in Finance if you need help with this. Once the period 202601 is open, POs can be saved for the next fiscal year. ]]></description></item><item><title>Bank Reconciliation Reminder</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/668/Bank-Reconciliation-Reminder</link><pubDate>Tue, 04 Mar 2025 16:27:00 GMT</pubDate><description><![CDATA[When completing your bank reconciliation, PLEASE be sure that you have finished balancing the prior months reconciliation, BEFORE starting the reconciliation for the current month. We are in the month of March, and you are going to do the bank reconciliation for February. Double check that your January reconciliation worksheet is balanced to zero and that you have finalized the worksheet before you create the reconciliation for February. If you start the next month before you have finalized the  <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/668/Bank-Reconciliation-Reminder"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Cleanup Before FY25</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/667/Cleanup-Before-FY25</link><pubDate>Tue, 04 Mar 2025 16:24:00 GMT</pubDate><description><![CDATA[Before you know it, FY25 fiscal year end will be here!  Below are some cleanup items you'll want to start looking at as you have time: 	Open Invoices (for those who use invoicing)	Go to Accounts Receivable/Invoice Summary. Choose status of OPEN and click on find/retrieve. You can then click on the Inv Date column header to rearrange it so that the oldest invoices show up first. Your district should go through any old invoices and identify whether they should still be out there or if you need to  <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/667/Cleanup-Before-FY25"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>New Features in SMART</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/664/New-Features-in-SMART</link><pubDate>Tue, 04 Feb 2025 17:01:00 GMT</pubDate><description><![CDATA[Payment GenerationYou can now do a payment generation for more than one payment type at a time. When you go into Payment Generation, you will check the type of payments you want included in the generation instead of having to do them separately:Pre-Payment ReportThe new feature of this report is that you can now run the report by Payment Type:Copy Feature The Copy feature has changed to use the COPY button on the menu bar. We have added additional options to your JE copy feature as well: ]]></description></item><item><title>Auto Resizing</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/663/Auto-Resizing</link><pubDate>Tue, 04 Feb 2025 17:00:00 GMT</pubDate><description><![CDATA[This function was added to SMART so that bigger monitors will see more information if it is there. Default screen resolution can be changed. Recommended resolution for SMART: 1366 x 768 ]]></description></item><item><title>FY25 UFARS Review</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/662/FY25-UFARS-Review</link><pubDate>Tue, 04 Feb 2025 17:00:00 GMT</pubDate><description><![CDATA[In February and March, Region 1 will begin reviewing each district’s accounts for FY25 UFARS compliance. As we run UFARS Chapter X edits, we will contact you with errors that need to be corrected. We will also review all pandemic grant accounts and shut off all but a few remaining finance codes. ]]></description></item><item><title>FY25 Update</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/655/FY25-Update</link><pubDate>Thu, 12 Dec 2024 20:21:00 GMT</pubDate><description><![CDATA[There are a few new Finance codes as of FY25:Finance 356 – Literacy AidFinance 357 – Teacher Compensation for the READ Act TrainingFinance 389 – School District Levy The following codes are no longer valid for FY25:                Finance 140-144, 156, 162-164, 167 and 170 ]]></description></item><item><title>Coming Soon...It&amp;#39;s 1099 Time!</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/654/Coming-Soon-It-39-s-1099-Time</link><pubDate>Thu, 12 Dec 2024 20:20:00 GMT</pubDate><description><![CDATA[We will be emailing 1099 instructions in the beginning of December.  All 1099s must be e-filed by 01/31/2024! This leaves little time for corrections without jumping through hoops to e-file correcting 1099s. Initial accuracy is at a premium. In preparation, please review your initial 1099 balances by going to Agency>Vendor 1099’s>Vendor 1099 Balance. Enter 2024 in the Year column and click Find. ]]></description></item><item><title>Finance 374 - Co-Op Student Support Personnel Aid</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/646/Finance-374-Co-Op-Student-Support-Personnel-Aid</link><pubDate>Wed, 06 Nov 2024 16:03:00 GMT</pubDate><description><![CDATA[We’ve received some guidance from MDE on entries that should be made for any unspent funds in finance 374 for FY24. If you have any funds that you did not spend in FY24 the below entries will need to be made. Please check with your auditors on how they would like you to manage these entries.	Record Fin 374 revenue in FY24• Credit 01-005-000-374-300-000 for amount received in IDEAS report.• Debit 01-101-00 (balance sheet) for same amount as above 	Book the liability at 6/30/2024.• Credit 01-2 <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/646/Finance-374-Co-Op-Student-Support-Personnel-Aid"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>UFARS Reporting!</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/645/UFARS-Reporting</link><pubDate>Wed, 06 Nov 2024 16:02:00 GMT</pubDate><description><![CDATA[Just a reminder the UFARS final AUDITED reporting deadline is November 30th. You will still have Monday, December 2nd as the 30th falls on a Saturday, but don’t wait until the last minute to do this. Remember to check the Turn Around Reports on MDE’s website! https://public.education.mn.gov/MDEAnalytics/DataTopic.jsp?TOPICID=9Also, anytime you post journal entries for last year in period 202413 or make any voucher, invoice or receipt adjustments, make sure you contact us to reclose and resubmi <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/645/UFARS-Reporting"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Bank Reconiliation Tips</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/641/Bank-Reconiliation-Tips</link><pubDate>Thu, 03 Oct 2024 14:59:00 GMT</pubDate><description><![CDATA[My bank reconciliation doesn’t balance, now what? How do I find what is causing the variance? Here are some tips to help you find the variance. If after going through these tips, you still can’t get it to balance, reach out to the finance team. We're here to help!  1. Check the prior month’s reconciliation worksheet to see if you had any adjustments that have not cleared the bank. Do these need to be added back in? Why didn’t they clear?2. Are there any payments that have not been posted? Go <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/641/Bank-Reconiliation-Tips"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>It&amp;#39;s Time to Review UFARS Reporting Errors!</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/640/It-39-s-Time-to-Review-UFARS-Reporting-Errors</link><pubDate>Thu, 03 Oct 2024 14:59:00 GMT</pubDate><description><![CDATA[After Region 1 submits your UFARS data to the State, it’s time to review and correct UFARS reporting errors. To see if you have UFARS compliance errors, go to the MDE MFR web site https://public.education.mn.gov/MDEAnalytics/DataTopic.jsp?TOPICID=9 See the example below to find the UFARS Turnaround Edit Report. ]]></description></item><item><title>School Unemployment Aid for FY24</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/628/School-Unemployment-Aid-for-FY24</link><pubDate>Thu, 08 Aug 2024 15:07:00 GMT</pubDate><description><![CDATA[There is a new funding source for ‘between period’ unemployment benefits. To take advantage of this new aid, you must use the new object code 281 to record expenditures.  ]]></description></item><item><title>Data Submission for FY24 </title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/627/Data-Submission-for-FY24</link><pubDate>Thu, 08 Aug 2024 15:04:00 GMT</pubDate><description><![CDATA[Each year Region1’s access to submit your UFARS data to MDE expires. You will need to make sure your IOWA has gone into the EDIAM and given us back the access.  ]]></description></item><item><title>Fixed Assets for FY24</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/626/Fixed-Assets-for-FY24</link><pubDate>Thu, 08 Aug 2024 15:04:00 GMT</pubDate><description><![CDATA[If you are entering fixed assets for FY24, don’t forget to change the FA Fiscal Yr to 2024 by clicking on the drop down arrow in Finance Defaults window. ]]></description></item><item><title>UFARS Unaudited Data Submission</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/620/UFARS-Unaudited-Data-Submission</link><pubDate>Tue, 09 Jul 2024 18:54:00 GMT</pubDate><description><![CDATA[You will need to send your first “unaudited” data to MDE by September 15th (since this year it falls on a weekend you will have until Monday, September 16th).  Region 1 goes through an extensive checklist before we submit your data, so please plan to give us plenty of time for this. ]]></description></item><item><title>MDE School Business Bulletin #74 </title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/619/MDE-School-Business-Bulletin-74</link><pubDate>Tue, 09 Jul 2024 18:53:00 GMT</pubDate><description><![CDATA[MDE has published the School Business Bulletin #74 with the latest information from the State on FY24 and what is coming in FY25. Find it here: https://education.mn.gov/MDE/dse/schfin/fin/ ]]></description></item><item><title>Accounting Calendar...Did You Know?</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/618/Accounting-Calendar-Did-You-Know</link><pubDate>Tue, 09 Jul 2024 18:52:00 GMT</pubDate><description><![CDATA[Two extra Periods are built into the Accounting Calendar. Once period 202412 is open, the next period number for FY24 is 202413. It can be used for fiscal yearend journal entries including auditor’s adjustments. The last period for FY24 is 202414. It is for Region 1 use only. We use this period to do closing entries. Closing entries zero the expense and revenues and move the dollars to the fund balances. Note that for periods 202413 and 202414, the GL is the only application that can be set to  <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/618/Accounting-Calendar-Did-You-Know"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Reminder: Complete Career and Technical Education Levy Revenue Reporting by June 6th</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/611/Reminder-Complete-Career-and-Technical-Education-Levy-Revenue-Reporting-by-June-6th</link><pubDate>Fri, 07 Jun 2024 16:52:00 GMT</pubDate><description><![CDATA[Read the April 27 memorandum regarding Career and Technical Education (CTE) Levy Reporting from Assistant Commissioner Angela Mansfield, Office of Educational Opportunity, and Sally Reynolds, Director of the Career and College Success Division. The CTE Levy reporting system will open May 2 for entering the anticipated FY25 (2024-2025 school year) budgets. Budgets must be entered for approved CTE programs by June 6.Minnesota Statutes, section 124D.4531, directs the Minnesota Department of Educati <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/611/Reminder-Complete-Career-and-Technical-Education-Levy-Revenue-Reporting-by-June-6th"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>COVID Grant Coding</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/606/COVID-Grant-Coding</link><pubDate>Tue, 07 May 2024 15:41:00 GMT</pubDate><description><![CDATA[Below is a chart showing the related Course codes by fiscal year to be used for various Covid Federal grants. This chart is revised from MDE’s website with the Finance and Course numbers in each column. Covid Grants administered though SERVS must have the correct Course number. Before yearend, you can work on making sure your accounts are using the correct Course numbers. This will be discussed at our yearend meetings.  ]]></description></item><item><title>Chapter 10 Errors</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/605/Chapter-10-Errors</link><pubDate>Tue, 07 May 2024 15:40:00 GMT</pubDate><description><![CDATA[Now would be a good time to address any Chapter 10 errors you may have. Region1 has reached out to those who have errors so if you did hear from us and need assistance, please reach out. We will not be able to submit your data to MDE without corrections. ]]></description></item><item><title>Using SMART Windows to Search for Data</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/604/Using-SMART-Windows-to-Search-for-Data</link><pubDate>Tue, 07 May 2024 15:39:00 GMT</pubDate><description><![CDATA[Did you know that you can search for data using multiple fields on more than one line? This functionality works in all search windows (Account Analysis, Voucher Detail Summary, Payment Detail Summary, Invoice Detail Summary, Receipt Detail Summary, etc…).	Enter a portion of the data you wish to pull and then click the “Find/Retrieve” icon. Need to start over? Just click the “Query” icon and update as needed ]]></description></item><item><title>COVID Grants and Course Numbers</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/598/COVID-Grants-and-Course-Numbers</link><pubDate>Fri, 05 Apr 2024 16:22:00 GMT</pubDate><description><![CDATA[As districts receive COVID funds, make sure the correct course number identifying fiscal year is used. Go to MDE’s web site and to see the latest flow chart for COVID accounts. Federal Relief Funds (mn.gov) ]]></description></item><item><title>Entering Requisitions for Next Year (FY24-25)</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/597/Entering-Requisitions-for-Next-Year-FY24-25</link><pubDate>Fri, 05 Apr 2024 16:21:00 GMT</pubDate><description><![CDATA[If your district wants to create requisitions for FY24-25 in SMARTeR, the Accounting Calendar in SMART Finance needs to be opened through July (open the GL in both 202413 & 202414).To create a requisition for FY24-25, enter 07/01/2024 in the Date required field of the requisition entry screen.  This will change the GL period to 202401 on the detail lines of the requisition (Note:  Depending on the security level, the person entering the requisition may not see the GL Period).When the requisition <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/597/Entering-Requisitions-for-Next-Year-FY24-25"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Purchase Orders for FY24-25</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/596/Purchase-Orders-for-FY24-25</link><pubDate>Fri, 05 Apr 2024 16:21:00 GMT</pubDate><description><![CDATA[As you get ready to enter POs for next year, all the Periods on the Accounting Calendar need to be open through 202501.  For Periods 202413 and 202414, open GL only. Contact someone in finance if you need help with this. Once period 202501 is open, POs can be saved for the next fiscal year. ]]></description></item><item><title>Credit Vouchers</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/591/Credit-Vouchers</link><pubDate>Tue, 12 Mar 2024 15:12:00 GMT</pubDate><description><![CDATA[When you need to make a credit voucher, you will no longer be able to do a negative unit to create this. You will now need to change the voucher type from Invoice to Credit: ]]></description></item><item><title>Did You Know...</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/590/Did-You-Know</link><pubDate>Tue, 12 Mar 2024 15:12:00 GMT</pubDate><description><![CDATA[Need to change expense or revenue accounts because of UFARS requirements?  We have an Account Code Conversion program. If you have accounts that need to be changed (especially pandemic grant accounts), the account conversion program will allow mass changes with a single parameter line. The new accounts are built, the budget/actual is moved from the old accounts to the new accounts and the old accounts are shutoff. Region 1 runs this program for you. If you have a need for this, contact someone i <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/590/Did-You-Know"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Using Budget Workpapers for the FY25</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/589/Using-Budget-Workpapers-for-the-FY25</link><pubDate>Tue, 12 Mar 2024 15:11:00 GMT</pubDate><description><![CDATA[The SMART Finance Budget Workpapers can be a very useful tool for completing the FY24 budget. Here are some of the features that can be used:	For both revenue and expense, as a starting point, copy the FY24 budget to FY25.	For revenues, highlight the rows that have been addressed/changed by clicking the box in front of the account.  This will cause the line to highlight in yellow.	For expenses, increase all accounts or ranges of account by a specified percent. For example, increase all salary ac <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/589/Using-Budget-Workpapers-for-the-FY25"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Revenue Budgeting for FY25</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/588/Revenue-Budgeting-for-FY25</link><pubDate>Tue, 12 Mar 2024 15:10:00 GMT</pubDate><description><![CDATA[When the FY25 Revenue Projection Model becomes available (anticipated early March), go to MDE’s website using this link to download a copy: https://public.education.mn.gov/MDEAnalytics/DataTopic.jsp?TOPICID=247.If you would like assistance working on next year’s revenue budget, send Stacy, Melissa, or Anthony your FY25 adjusted pupil estimates.  We will use those pupil estimates to create a revenue budget using the Budget Workpapers in SMART Finance.If you begin working on the FY25 Budget note <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/588/Revenue-Budgeting-for-FY25"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Miscellaneous Expense</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/585/Miscellaneous-Expense</link><pubDate>Mon, 05 Feb 2024 19:55:00 GMT</pubDate><description><![CDATA[It is HIGHLY suggested that if you are using Object 899 – Miscellaneous expense that you find an alternative object to code those expenses to. You may want to address this before we get into another year end. Please reach out to us if you need help with this. ]]></description></item><item><title>SMART Software Update</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/581/SMART-Software-Update</link><pubDate>Fri, 05 Jan 2024 21:12:00 GMT</pubDate><description><![CDATA[Our 23.3 Software Update will include the NEW MENU Enhancements: When SMART loads, it will now show a progress bar and the login page will stay until logged in so the user knows what is happening. System Wide- Modules	Finance – Finance menu groups have stayed very similar. Reports have been split into two groups, SMART Finance standard reports and the District’s Custom reports to avoid confusion.	Payroll – Payroll and TimeOff have been combined into the same module for ease of use. Employee S <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/581/SMART-Software-Update"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>FY24 Revenue Budget</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/577/FY24-Revenue-Budget</link><pubDate>Thu, 07 Dec 2023 19:51:00 GMT</pubDate><description><![CDATA[Now would be a good time to review your FY24 Revenue Budget. It starts by comparing current enrollment with the enrollment used for the original FY24 Revenue Budget. Also, all the new FY24 revenue categories have been added to the Revenue Projection Model. If you would like Region 1 assistance, send us your latest FY24 enrollment and we will use the Budget Workpapers in SMART Finance to prepare a revised budget for your review. To get a copy of the new FY24 Revenue Projection Model, click on thi <a href="http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/577/FY24-Revenue-Budget"  target="_blank" title="Read more">Read more</a>]]></description></item><item><title>Coming Soon...It&amp;#39;s 1099 Time!</title><link>http://www.region1.k12.mn.us/main/Products-and-Services/SMART-Systems/SMART-Finance/SMART-Finance-News-You-Can-Use/ArticleID/576/Coming-Soon-It-39-s-1099-Time</link><pubDate>Thu, 07 Dec 2023 19:42:00 GMT</pubDate><description><![CDATA[We will be emailing 1099 instructions in the beginning of December. All 1099s must be e-filed by 01/31/2024! This leaves little time for corrections without jumping through hoops to e-file correcting 1099s. Initial accuracy is at a premium. In preparation, please review your initial 1099 balances by going to Accounts Payable > Vendor Setup > Vendor 1099 Balance. Enter 2023 in the Year column and click Find. ]]></description></item></channel></rss>