SMART Finance News You Can Use

Before we know it, FY26 fiscal year end will be here! Region 1 will go into your districts and close the first 6 months of the FY26 calendar. This allows us to see if anything is unposted out there. If you need to reopen a month you can do that. We have also run the Chapter 10 report and will or have reached out to those districts that have items that need to be addressed.

Below are some cleanup items you will want to start looking at as you have time:

• Purchase Orders
  Go to Purchase Orders/Purchase Order Summary, choose status of OPEN and click on Find/Retrieve. Click on the PO Date column header to rearrange for the oldest to show up first. Go through these and see if you can close any of them. If you leave them OPEN, know that there will still be an encumbrance out there.
  
  
   
• Vouchers
  Go to Accounts Payable/Voucher Summary. You will want to do a couple of Status searches, OPEN, InProcess, and HOLD. On each of these, click on the Inv Date header column to rearrange for the oldest to show up first. At this point you will need to go through and decide if you can void the voucher or if you really do need to leave them out there. Know that if you leave them out there the encumbrance will be there as well.