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May 2024
SmartHR Tip

SmartHR Tip

Remind employees that switching banks is not a good idea this time of year because of summer payoffs. 
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April 2024

Affordable Care Act (ACA)

*File Submission- If your 1095 file has been accepted with errors, be sure to make the necessary corrections and transmit the file again.  Step by step instructions can be found on the Region 1 website.  Please contact your processor if you have questions or need help! New January Rows- Have you built your 2024 ACA information rows yet?  If your health plan has a July renewal, then your administrative period is May and June.  You need to be reviewing your ACA information...
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SmartHR Tip

SmartHR Tip

Has an employee’s distribution code or allocation of codes changed since they were built in September? An Account Code Transfer in SmartHR allows for the re-distribution of pay and benefits after the Payroll Journal Entry (JE) has been posted to SMART Finance.  The most common use for an account code transfer is a change in allocating Special Education dollars. This is a total undo/re-create of ALL GLs for selected employees and payroll calendars for the current fiscal year. ...
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March 2024
 SmartHR Tip

SmartHR Tip

What should you do with your uncashed payroll checks?DO NOT simply void them, under Minnesota’s Unclaimed Property Laws, uncashed and returned checks must generally be reported to the Minnesota Department of Commerce. To learn more visit the Department of Commerce website and view the Holder Reporting and Compliance section.
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February 2024
SmartHR Tip

SmartHR Tip

Need a proofing tip? Calculate your contracts prior to adding timecards!
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January 2024
SmartHR Tip

SmartHR Tip

  You may want to consider setting LIFETAX up as a per pay period item starting in January so it is not forgotten in December each year (or during the year if the employee resigns). Process but HOLD your 2023 Q4-941 and State Filing until you receive your W-2 confirmation from Region 1, in case additional adjustments are necessary. ​​​​​​​
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December 2023
SmartHR Tip

SmartHR Tip

Rally for Online W-2’s in your district Now is the time to notify your employees that W-2’s will be available online. Save your district time and money by having your employees print their own W-2. Employees will need to log into SMARTeR to consent.  
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SmartHR Tip

SmartHR Tip

Verify calendar year end limits.If you have January 1 renewals on your deductions, now is a good time to verify the calendar limits. For example: Health Insurance, HSA or FSA deductions.  
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October 2023
SmartHR Tip

SmartHR Tip

Let your employees update their Direct Deposit/W4 Information on eRThe Direct Deposit page in SMART eR allows employees to view their district deposit information online. When allowed by the district, the employee can change the amounts allocated to their bank account(s) online. An electronic signature is required. Changes made will not be active until it is signed by the employee and then moved into a payroll. The W-4 page in SMART eR allows employees to view their W-4 withholding amounts ...
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New Requirement to Access BSO Employer Services

Very Important: Reminder that you must have your BSO (Business Services Online) account set up immediately, if you haven’t already done so. This will be used if your district requires a W-2C online and can also be used for social security number verification service (SSNVS). You will need a Social Security online account to access the BSO Employer Services website.
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SMART Systems is owned, developed and supported by Regions I, II, III, IV and V, serving Minnesota school districts and other education related service agencies for more than 35 years