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July 2024
09 July 2024

OSHA Filing Uses Locations in SMART HR

Are you using locations correctly in SMART HR? Locations are for physical locations a.k.a buildings.  A good practice would be to have your locations match the ORG codes you have in finance. If you have created a location called Subs or Mail Out then you are using the field incorrectly. As an alternative you could use department to flag your subs and use check location to flag your employees that need checks mailed out. 
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09 July 2024

Are You Using Your SMART HR 2024 FYE Checklist?

Don’t forget to refer to the checklist for items you will need to complete in July. Districts that have July health insurance renewals should be building their July ACA info rows. It is much easier to build them in July than it is to build them later in the year! 
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09 July 2024

TRA Rate Change Update

There are NO TRA rate changes for the employer and employee share this year!
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June 2024
07 June 2024

TRA Rate Change

REMINDER: This year, there is no rate change for TRA! If you have multiple payoff codes, you will have the option to split your payoff payrolls into two calendars with separate payoff sequences or have one calendar with combined payoff codes.  
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SmartHR Tip
07 June 2024

SmartHR Tip

Is there clean-up that you can do in your database? For example, terminate employees that have not been paid in the last 18 months. This will help keep your database up to date! 
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May 2024
SmartHR Tip
07 May 2024

SmartHR Tip

Remind employees that switching banks is not a good idea this time of year because of summer payoffs. 
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April 2024
05 April 2024

Affordable Care Act (ACA)

*File Submission- If your 1095 file has been accepted with errors, be sure to make the necessary corrections and transmit the file again.  Step by step instructions can be found on the Region 1 website.  Please contact your processor if you have questions or need help! New January Rows- Have you built your 2024 ACA information rows yet?  If your health plan has a July renewal, then your administrative period is May and June.  You need to be reviewing your ACA information...
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SmartHR Tip
05 April 2024

SmartHR Tip

Has an employee’s distribution code or allocation of codes changed since they were built in September? An Account Code Transfer in SmartHR allows for the re-distribution of pay and benefits after the Payroll Journal Entry (JE) has been posted to SMART Finance.  The most common use for an account code transfer is a change in allocating Special Education dollars. This is a total undo/re-create of ALL GLs for selected employees and payroll calendars for the current fiscal year. ...
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March 2024
SmartHR Tip
12 March 2024

SmartHR Tip

What should you do with your uncashed payroll checks?DO NOT simply void them, under Minnesota’s Unclaimed Property Laws, uncashed and returned checks must generally be reported to the Minnesota Department of Commerce. To learn more visit the Department of Commerce website and view the Holder Reporting and Compliance section.
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February 2024
SmartHR Tip
05 February 2024

SmartHR Tip

Need a proofing tip? Calculate your contracts prior to adding timecards!
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SMART Systems is owned, developed and supported by Regions I, II, III, IV and V, serving Minnesota school districts and other education related service agencies for more than 35 years