Session Descriptions -

2019 Business Conference Session Descriptions

Please notice that sessions are alphabetical by title.  At the end of each session description you will see who the session is designed for.  Please make sure to read all the sessions to make sure you don’t miss one.

(F=Finance, P=Payroll, S=Student, G=General)


Auditing Potpourri
FRI            8:15 AM
Listen to a school district auditor discuss the latest audit topics. Topics will include audit findings, public purpose expenses, grant tracking, use of donations and how to prepare for an audit. Please bring your questions. (F)
Presenters:  Brian Opsahl, Brady Martz


Family Medical Leave Act (FMLA) 
THU         11:45 AM
This is a two-hour session that will cover understanding and simplifying compliance with the Family Medical Leave Act for your employees.  Answer questions as to: What is FMLA?  Which employees are eligible for FMLA? Are you FMLA compliant? (P)
Presenter: Corey Walton, Department of Labor    


Financial Fitness!
THU         10:30 AM
FRI            9:30 AM
Are you financially fit? Join financial experts from Alerus who will explain what it means to be financially fit, and outline the steps to ensure that you’re on the right path. (G)
Presenters: LeeAnn Staffne, Alerus, Retail Market & Private Segment Relationship Manager
Bret Kinzler, Alerus, Wealth Management Advisor
Brianne Stoffel, Alerus, Branch Manager                  


Long Term Facilities Maintenance Update
THU           3:15 PM
FRI            9:30 AM
This presentation is designed to assist school districts, intermediates, cooperatives, charter schools and vendors in meeting the LTFM Revenue program parameters.  Minnesota Statutes, section 123B.595 (Long-Term Facilities Maintenance Revenue) and section 123B.57 (Health and Safety (H&S) Projects) will be reviewed to include 2019 Legislative proposals (Radon Testing).  LTFM allowable and restricted expenditures in H&S and Deferred Maintenance will be covered. (F)
Presenter:  Sarah Miller, MN Department of Education


MARSS – 2019
THU         11:45 AM
THU           2:00 PM
What’s New in MARSS Reporting for FY 2019? Marilynn will cover all the new topics, edit messages and the common reporting mistakes that district staff make. This session will also allow users to raise questions and share experiences as time allows. (S)
Presenter: Marilynn Loehr, MN Department of Education


MCCC – 2019
THU         11:45 AM
THU           2:00 PM
MDE will present a review of the highlights of the changes for Minnesota Common Course Catalogue 2017-18 data submission and the changes for MCCC 2018-19 data submission. The rest of the presentation will walk through the MCCC data submission process that will include reading error messages, responding to errors and also how to review what has been loaded. The review of the data that has been loaded is needed to verify data loaded past receiving a ‘Processed’ on file submission. (S)
Presenter: Karen Millette, MN Department of Education


MealsPlus - 60 Minutes to the Truth
THU         11:45 AM
FRI            8:15 AM
Get a deeper understanding of how Meals Plus can work for you. Point of Sale Reports, grade/item setup for next year. Creating Applications and setting MBE dates along different ways a student’s status can change. We will also look at how Meals Plus interacts with your Student System. Don’t come alone! (S)
Presenter: Anthony Adolph, Region 1


MealsPlus Open Forum
THU         10:30 AM
Bring your Meals Plus questions to this open forum for a question and answer session. Ask any Meals Plus question or talk about any Meals Plus topic you would like more information on. (S)
Presenter: Anthony Adolph, Region 1


Password Cracking and Social Engineering 101
THU           3:15 PM
FRI            8:15 AM
Are you using the new standards for good passwords? Have you heard of a passphrase? What is social engineering and why should you be concerned about phishing and vishing? In this session, we will go over the how, what and why of password cracking. We will cover how passwords can be recovered and the tools and techniques used to crack passwords. The session will include a demonstration of the password cracking techniques and will help you protect yourself, your personal passwords and your organization’s passwords. (G)
Presenter: Jamie Maguire, High Point Networks, LLC


PERA - Employer Basics
THU           2:00 PM
FRI            8:15 AM
Employer overviews offer you an opportunity to learn or review information on PERA's membership eligibility. Additionally, we focus on key features of our Employee Reporting System (ERIS), legislative updates, and pertinent employer topics. (P)
Presenter: Luis Argueta, PERA   


PERA - Salary Spotlight
FRI            9:30 AM
Payroll employees who administer PERA will visit in-depth scenarios and walkthroughs. This session will cover employer reporting, shine a spotlight on some of PERA’s quality procedures relating to members’ salary, and most importantly, provide solutions and resources. (P)
Presenter: Luis Argueta, PERA    


Revenue Projections
FRI            9:30 AM
Turn those pupil units into money.  This session uses student data, the Levy Limitation & Certification form, and MDE’s new Revenue Projection Model (which includes the WhatIf spreadsheet) to project ‘formula’ revenue. The revenue will be converted into UFARS accounts and incorporated into the Budget Workpapers in SMART Finance. (F)
Presenter:  Wayne Miller, Region 1                        


SMART eResources
THU         11:45 AM
FRI            8:15 AM
SMART eR is a web-based product that employees can access for a variety of functions including viewing their payroll information, updating their employee information, online requisitions, viewing purchase orders, messages, and more.  SMART eR is customizable by district.  Attend this session to learn more about all the features in SMART eR and how it can help your district move to a more paperless office. (F, P)
Presenters:  Travers Behlmer/Carol Wessman, Region 1


SMART Finance Open Forum
THU         10:30 AM
FRI          10:45 AM
Let’s get together and talk about SMART Finance.  We will share shortcuts, ideas, and recently installed new features. We will also discuss the latest UFARS changes and how to use SMART Finance to verify UFARS reporting. We will discuss the requisition process and discuss new ideas using the Budget Workpapers. Bring your questions to share with the group. (F)
Presenters:  Stacy Mead/Travers Behlmer, Region 1


SMARTHR Adjustments
FRI            9:30 AM
So you have to do an adjustment, now what?  Let’s talk about when to use a Z-Calendar, X-Calendar, Supplemental payrolls and more. (P)
Presenters: Angie Potas/Mara Watterud, Region 1


SMARTHR Payoff Process
FRI          10:45 AM
If you are a new payroll user, or want a refresher on payoffs, you’ll want to attend this session.  We will review the - who, what when, where and why of payoffs in detail.  (P)
Presenters: Angie Potas/Mara Watterud, Region 1


Special Ed Review
THU           3:15 PM
This session is designed to help the business office with best practices for Special Education. Topics will include: keeping SEDRA data current and accurate, how MARRS data effects Special Ed, and making sure current expenses are an accurate reflection of district data.  Use of Special Ed reports on MDE’s web site will be demonstrated. (F)
Presenter:  Scott Masten, Lake Agassiz Spec Ed Cooperative, Director


STAR
THU           10:30 AM
THU             3:15 PM
How has tiered licensure and the new Professional Educator Licensing and Standards Board (PELSB) affected the Staff Automated Report (STAR)?  How is this affecting Licensure Compliance? Bring your questions. (P)
Presenter: Kat Anthony-Wigle, STAR-MN Professional Educator Licensing & Standards Board


Student Accounting for the Business Office
THU         10:30 AM
Did you know that 99% of general fund state aid and levy is affected by student data?  The session will focus on what MARRS data the business office and administration needs to understand and verify in order to maximize revenue.  Learn what reports you need to review from your student system and on the State’s web site.  Inputting student numbers into a revenue projection model will be demonstrated to show the impact of MARRS data on various revenue categories.  This session will help understand the backbone of school district revenue.  (F) (S)
Presenters: Dawnyell Senger/Heather White/ Wayne Miller, Region 1


Student Activities
THU           2:00 PM
This session is dedicated to accounting for Student Activities. Under board control, not under board control, appropriate expenditures, proper procedures, etc. will be discussed. Bring your questions. (F)
Presenter: Brian Stavenger, Eide Bailly LLP


SYNERGY – Attendance 101
FRI            9:30 AM
Are you getting the most from your attendance in Synergy? Freshen up on all of the attendance options that are available. Learn about the many ways to make Synergy Attendance work for you. (S)
Presenter: Diana Van Raden, Region 1


SYNERGY – Attendance Letters
THU           3:15 PM
Is your district using the Attendance Letter feature in Synergy? Learn how to set up your mail merge letters, set your thresholds, run your letters, and get the most out of the Attendance Letter feature. (S)
Presenter: Diana Van Raden, Region 1


SYNERGY – Communication 
THU           2:00 PM
Come see the many ways to communicate within Synergy, including email options for students, parents, and teachers. We will go over settings and options within Synergy and discuss some new options coming to Synergy to automate your communication process. (S)
Presenters: Alyssa Purrier/Jason Wingenbach, Region 1


SYNERGY – Elementary Scheduling
FRI            9:30 AM
Section linking, copying and moving students from sections, duplicating sections and the class assignment screen are covered in this session.  MCCC reporting is also included for the objective based report cards. (S)
Presenters: Cassy Peterson/ Kadie Stoltz, Region 1


SYNERGY – Enrollment: The Breakdown
FRI            8:15 AM
Are you the person that deals with student enrollment in Synergy? Do you know what to do if you have duplicate students? What if you have an extra enrollment record hanging out there? This is for you! Learn how to merge student data, clean up enrollment records, and some of our tips and tricks we frequently use when helping you. (S)
Presenters: Cassy Peterson/ Kadie Stoltz, Region 1


SYNERGY – Google Classroom Integration with Gradebook
THU         10:30 AM
Does your district use Google Classroom? If so, you should be set up to integrate Classroom with Synergy’s Gradebook. We will go through some tips and tricks, along with some basic troubleshooting to get the most out of your integration. (S)
Presenters: Alyssa Purrier/ Kadie Stoltz, Region 1


SYNERGY – GPA, Transcripts, & Course History
FRI         10:45 AM
Get a refresher on how GPA, Transcripts, and Course History all tie together. Learn tips and tricks for troubleshooting issues that pop up during the year. (S)
Presenter: Mike Kunde, Region 1


SYNERGY & MARSS
FRI          10:45 AM
This session is specific to SYNERGY.  How does SYNERGY calculate the Attendance and Membership for MARSS?  What happens in the extract file automatically?  Learn about some new fields on the MARSS tab – how can these fields help you do MARSS reporting?  (S)
Presenters: Dawnyell Senger/ Heather White, Region 1
 

SYNERGY – New Features & Functionality
THU           3:15 PM
FRI            9:30 AM
This class outlines all the new features and the new functionality you can expect in Synergy updates. (S)
Presenter: Alyssa Purrier, Region 1


SYNERGY – Reports: Are You Really Getting the Most Out of Your Data?
THU         10:30 AM
Did you know you can schedule any report in Synergy to run whenever you need it to? How about printing reports to Excel to use with a pivot table? The list of possibilities is endless because one of Synergy’s strongest features is reports. Come learn about the many options with reports and some tips and tricks to get the most out of your student data. (S)
Presenter: Sam Thompson, Region 1


SYNERGY & SchoolPay
THU           3:15 PM
 FRI          10:45 AM
Fees! Fees! Fees!  Come see the integration between SchoolPay and Synergy. Use SchoolPay to pay Course Fees – Activity Fees – Library Fees – Yearbook Fees – Misc. Fees – Hot Lunch payments all through ParentVUE. (S)
Presenter: Alex Pollema, SchoolPay


SYNERGY – Security & Administrative Maintenance
THU         10:30 AM
FRI             9:30 AM
Who is the person in charge of Synergy for your District? This session is for them. Learn some tips and tricks on how to maintain Synergy with a focus on Security. (S)
Presenter: Mike Kunde, Region


SYNERGY – Testing Data: Definitions and Imports
FRI            8:15 AM
Learn how we import the state testing data that you send us. Go over setting up testing definitions and how to import your own test data. (S)
Presenter: Mike Kunde, Region 1


SYNERGY – Tips & Tricks: Back to the Basics
THU         11:45 AM
FRI          10:45 AM
Join us in the annual Tips and Tricks class with an added refresher of those tidbits we introduced when we first trained your district.  Do you remember everything we said in training, probably not and that’s okay!  Learn all the new tips and tricks that makes Synergy more efficient. (S)
Presenters: Cassy Peterson/Kadie Stoltz, Region 1


SYNERGY –Trifecta: CRDC, Carl Perkins, and Edfi
THU           3:15 PM
Updates on some of your favorite federal reporting, as well as the introduction to Edfi and what it means for you. (S)
Presenter: Mike Kunde, Region 1


SYNERGY – TVUE/Gradebook: New Features & Functionality
THU           2:00 PM
FRI          8:15 AM
All of the new features and functionality in TeacherVUE and the Gradebook are covered in this session. Also learn some helpful hints on troubleshooting Gradebook and TeacherVUE. (S)
Presenter: Diana Van Raden, Region 1


TimeClock Plus SubSearch Plus
THU         10:30 AM
THU         11:45 AM
Designed with administrators in mind, TimeClock Plus replaces outdated manual systems that waste valuable time searching for a qualified substitute with a more efficient solution. With SubSearch Plus, streamline the communication process to create an organized system for any workforce. (P)
Presenter: TimeClock Plus Representative



TRA - Navigating My TRA Employer Login
FRI         10:45 AM
Where can I find the TRA manual, online forms, or verify an annuitant?  Come take a navigational tour with TRA to answer all of these questions and more.  (P)
Presenter: Margaret Sullivan, TRA


TRA - Overview
THU           3:15 PM
Whether you are brand new to working with TRA-related matters, or have had that job function for years, there are always things to learn. This session will cover many areas regarding TRA, including topics like payroll reporting, making corrections, and eligibility rules pertaining to salary or positions. (P)
Presenter: Margaret Sullivan, TRA


UFARS Review
THU         11:45 AM
THU           2:00 PM
Learn about the new reporting requirements for 2018-2019.  A State Department representative will discuss the latest UFARS changes and requirements in school finance, a review of 2017-2018 reporting errors, reporting deadlines and the use of MDE’s web site.  Bring your UFARS questions with you. (F)
Presenter:  Deb Meier, MDE