SMART Finance News You Can Use

If you are an approver in eR and need to remove a requisition that you don't want transferring to a purchase order, you can now do this in eR. Under Approvals, go to Approved, then find the correct requisition and click on CLOSE. 

We want to make everyone aware of an issue found in Payroll vouchers that come across to Finance. We have reported this issue to be fixed but in the interim, there is a work around.In Vendor Setup some of you have marked certain vendors on the Payment Information tab to have Separate Checks:.Unfortunately, when the vouchers come across, those vouchers do not have the Separate Check box marked like they should (and have in the past). So be aware of this and if you do use separate checks...

Several districts will be receiving revenue for this new grant. Per MDE, you should show this revenue in Finance 000, Source 370. 

Did you know that when you are in your query screens you can click the refresh icon to save you time? Here we have searched for three different items. In the past when we wanted to change the criteria of the query, we had to manually clear these items and then put in the new ones. Now you can click on the REFRESH button to clear the items and enter in the new ones! 

1. Beginning on September 20, 2019, many of the school finance web applications are scheduled to be accessed under the Education Identity and Access Management (EDIAM) system. This includes the UFARS File Upload Application that Region1 uses to transmit your UFARS data file to MDE.The IOwA (Identified Official with Authority) at your district must authorize Region1 for the UFARS File Upload Application within the EDIAM Authorization System.If you have questions regarding EDIAM or IOwA ...

There are two extra Periods built into the Accounting Calendar. Once period 202512 is open, the next period number for FY25 is 202513. This period can be used for fiscal yearend journal entries, including auditor’s adjustments. The last period for FY25 is 202514. This period is for Region 1 use only. We use this period to do closing entries. Closing entries zero the expense and revenues, and move the dollars to the fund balances. Note that for periods 202...

Now is a good time to address any Chapter 10 errors you may have. Region 1 has already notified those who have errors, so if you did hear from us and need assistance, please reach out. We will not be able to submit your data to MDE without these corrections made.