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July 2020

TRA Rate Change Update

TRA rate change is effective 7/1/2020. The employer contribution will increase annually for the next 4 years. The employee share will increase in 2023. 
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OSHA Filing Uses Locations in SMART HR

OSHA Filing Uses Locations in SMART HR

 Are you using locations correctly in SMART HR? Locations are for physical locations, a.k.a buildings.  A good practice would be to have your locations match the ORG codes you have in finance. If you have created a location called Subs or Mail Out, then you are using the field incorrectly. As an alternative you could use department to flag your subs and use check location to flag your employees that need checks mailed out.
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August 2019
From the IRS: Issue Number: Tax Tip 2019-86

From the IRS: Issue Number: Tax Tip 2019-86

Taxpayers should be on the lookout for new versions of these two scamsWith scam artists hard at work all year, taxpayers should be on the lookout for a surge of evolving phishing emails and telephone scams.Taxpayers should watch for new versions of two tax-related scams. One involves Social Security numbers related to tax issues. The other threatens taxpayers with a tax bill from a fictional government agency. Here are some details about these scams to help taxpayers recognize them:The SSN schem...
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April 2019
Here's How a Name Change Affects a Tax Return

Here's How a Name Change Affects a Tax Return

(From the IRS....Issue Number: Tax Tip 2019-18)When someone legally changes their name, there are tax consequences they need to know about, especially at tax time. People change their names for several reasons: Taking their spouse’s last name after a marriage Hyphenating their last name with their spouse’s after getting married Going back to their former name after a divorce Giving an adopted child the last name of their new familyThe IRS wants people experiencing a name change to re...
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March 2019
TimeClock Plus – Audit Log

TimeClock Plus – Audit Log

The Audit Log allows you to see when changes have been made to an employee’s hours, who made the changes, and when an employee has incomplete clock operations. It can be found under Tools | Other Tools | Audit Log. The Hours Audit Log provides a record of added, edited, or deleted segments. This includes who made the changes and when. The Incomplete Clock Operation Audit Log shows when an employee has not completed a clock operation. Examples could include: an attempted clock in/out outsid...
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February 2019
TimeClock Plus – My QuickLinks

TimeClock Plus – My QuickLinks

Users in TimeClock Plus have the ability to create a My QuickLinks menu. This menu functions similarly to a favoritesmenu and is created and customizable by each user. To create a My QuickLinks menu, go to the window you’d like to add and click on the star next to the window name. The star will turn yellow and a “My QuickLinks” menu will appear on the green menu bar. To remove a window, click on the star next to the window name. The star will no longer be yellow and will disapp...
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January 2019
IRS Issues Warning About Phishing Emails and Scams

IRS Issues Warning About Phishing Emails and Scams

USE CAUTION: When changing banking information for employees, make certain that the change request is valid. Read the following excerpt from the IRS for more on fake direct deposit emails & W-2 scams. From the IRS Newswire   (IR-2018-253 for full article) IRS, Security Summit partners warn tax professionals of fake payroll direct deposit and wire transfer emails WASHINGTON — The Internal Revenue Service and its Security Summit partners today warned tax professi...
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TimeClock Plus – Proof, Proof, Proof

TimeClock Plus – Proof, Proof, Proof

Do you compare totals from TimeClock Plus with imported totals in SmartHR when processing payroll? This is an effective way to proof that each hourly employee with hours in TimeClock Plus has a timecard entry in SmartHR. When running payroll reports in TimeClock Plus, remember to use the filters to include only hourly employees. This will exclude hours from the total for employees that are paid on a contract. After importing the pay file from TimeClock Plus, the total from the Timecard Detail by...
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December 2018
TimeClock Plus – Request Manager

TimeClock Plus – Request Manager

When a time-off request is approved, the segment is automatically transferred into Individual Hours. When an approved request was deleted from Request Manager, the segment also needed to be manually deleted from the employee’s Individual Hours.Now, when an approved request is deleted from Request Manager, it will also automatically delete the segment in the employeee’s Individual Hours for that request. When an approved request is deleted, the following message will now appear to not...
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November 2018
Inactive Employees

Inactive Employees

Terminating or suspending inactive employees in TimeClock Plus will exclude those employees from lists and reports. Many employee demographics are updated from SmartHR into TimeClock Plus. Terminations are not. Terminating or suspending inactive employees will create more efficient navigation through TimeClock Plus and proofing of reports. Rehired employees can easily be made active in TimeClock Plus.To terminate or inactivate an employee in TimeClock Plus, add a termination date or check the Su...
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