SMART HR News You Can Use

What should you do with your uncashed payroll checks?DO NOT simply void them. Under Minnesota’s Unclaimed Property Laws, uncashed and returned checks generally, must be reported to the Minnesota Department of Commerce. To learn more, visit the Department of Commerce website and view the Holder Reporting and Compliance section. 

Need a proofing tip? Calculate your contracts prior to adding timecards!

  You may want to consider setting LIFETAX up as a per pay period item starting in January, so it is not forgotten in December each year (or during the year if the employee resigns).   Process but HOLD your 2025 Q4-941 and State Filing until you receive your W-2 confirmation from Region 1, in case additional adjustments are necessary. ​​​​​​​

Rally for Online W-2’s in your district Now is the time to notify your employees that W-2’s will be available online. Save your district time and money by having your employees print their own W-2. Employees will need to log into SMARTeR to consent.  

Verify calendar year end limits. If you have January 1 renewals on your deductions, this is a good time to verify the calendar limits. For example: Health Insurance, HSA or FSA deductions. 

Let your employees update their Direct Deposit/W4 information on eR.The Direct Deposit page in SMART eR allows employees to view their district deposit information online. When allowed by the district, the employee can change the amounts allocated to their bank account(s) online.  An electronic signature is required. Changes made will not be active until they are signed by the employee and then moved into a payroll.The W-4 page in SMART eR allows employees to view their W-4 withholding amou...

Paycheck Information. Is it correct?With the first paycheck in September, it's a great time to have your employees verify their pay stub information. Are they seeing their new rate of pay, if it changed for FY26? Are their deductions correct? For example: Did TSA amounts change? Are they seeing Health Insurance, if they enrolled? Are they seeing additional taxes withheld, if they put that on their W4?  

Is your 2025 FYE Checklist complete?Are your ACA rows up to date?Have you been working on the Wage Theft Law Statements? A handout is available on our website. Please call your payroll contact for assistance on any of the above. Remember, it is easier to work forward than backwards. 

Rate Tables.  Are you using them? They work GREAT for Pay Codes and Deduction Codes.Now is a good time to set them up! Reach out to your payroll contact for setup instructions.