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September 2021

Pay Check Information. Is it correct?

With the first pay check in September, it’s a great time to have your employees verify their pay stub information.  Are they seeing their new rate of pay, if it changed for FY22? Are their deductions correct? For example: Did TSA amounts change?  Are they seeing Health Insurance, if they enrolled? Are they seeing additional taxes withheld, if they put that on their W4?  
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July 2021

Are You Using Your SMART HR 2021 FYE Checklist?

Don’t forget to refer to the checklist for items you will need to complete in July.  Districts that have July health insurance renewals should be building their July ACA info rows.  It is much easier to build them in July than it is to build them later in the year!
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TRA Rate Change Update

TRA rate change is effective 7/1/2021. The employer contribution will increase annually as shown below.  The employee share will increase in 2023.
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OSHA Filing Uses Locations in SMART HR

Are you using locations correctly in SMART HR? Locations are for physical locations a.k.a buildings. A good practice would be to have your locations match the ORG codes you have in finance.  If you have created a location called Subs or Mail Out then you are using the field incorrectly.  As an alternative you could use department to flag your subs and use check location to flag your employees that need checks mailed out.
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Reminder: TRA File Submission for Payoff Payrolls

Be sure to upload your July 2021 and August 2021 payoff payroll files by July 15, 2021. You are not required to make a payment until the normal due date. This allows TRA to post the July and August payoff payroll information to the 2021 fiscal year in a timely manner.  Submit your “true” July and August payroll files as you normally would.
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June 2021

TRA Rate Change

CHECK DATE determines which TRA rate to use for the employer share.Checks dated- 7/1/2020-6/30/2021 – 8.13%Checks dated- 7/1/2021-6/30/2022 – 8.34% When you calculate your payoff payroll please review your proof to ensure the correct TRA rate is being used for the employer share.FOR CHECKS DATED JUNE the calculation should use 8.13% for employer share of TRA.FOR CHECKS DATED JULY OR AUGUST the calculation should use 8.34%.
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April 2021
News from the IRS

News from the IRS

The following are from the IRS Federal, State, and Local Government (FSLG) newsletter Taxable Fringe Benefit Essentials for Employers WebinarThe Tax Exempt and Government Entities Division would like to invite you to register to watch the free Taxable Fringe Benefit Essentials for Employers Webinar on April 14, 2021 at 1:00 p.m. (ET).This webinar is designed to explain what a fringe benefit is and how to value a fringe benefit. It will cover the most common fringe benefits and explain if those f...
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Affordable Care Act (ACA) Update

All 1095 files have either been accepted or accepted with errors.  If you do have errors, be sure to email Mara with your correction information. Have you built your 2021 ACA information rows yet?  If your health plan has a July renewal, then your administrative period is May and June. You need to be reviewing your ACA information to determine if you need to be offering insurance to employees that worked on average >130 hours/month during your measurement period.  
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March 2021
News from the IRS

News from the IRS

The following are from the IRS website at  https://www.irs.gov/newsroom/whats-hotConsumer Alerts on Tax Scams‪Note that the IRS will never:Call to demand immediate payment using a specific payment method such as a prepaid debit card, gift card or wire transfer. Generally, the IRS will first mail you a bill if you owe any taxes. Threaten to immediately bring in local police or other law-enforcement groups to have you arrested for not paying. Demand that you pay taxes without giving you...
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February 2021

Minnesota's Labor Standards Recordkeeping laws

Minnesota employers are required to keep certain records about each employee. The Department of Labor and Industry (DLI) can demand and inspect these documents at any time to ensure compliance with Minnesota law. Information employers must record and keep for each employee Name, address and occupation. Rate of pay and the amount paid each pay period. Hours worked each day (including start and end times with a.m. and p.m. designations) and each workweek. ...
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