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June 2018
User Setup

User Setup

Do you know what each user has access to in TimeClock Plus manager? Different permissions can be assigned to managers, principals, secretaries, and payroll users within TimeClock Plus in order to control who has access to view, or to change specific information. Permissions are assigned under the permissions tab in the User Profiles window. User roles can be created to easily assign the same permissions to multiple users who need the same access within TimeClock Plus manager. For example, differ...
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May 2018
 Do your employees need to update their W4 info?

Do your employees need to update their W4 info?

The IRS is encouraging employees to do a paycheck checkup to insure they will have enough federal tax withheld.  From the IRS Website:Are some taxpayers at risk of being under-withheld on their taxes with the changes to the withholding tables?Some people have more complicated tax situations and face the possibility of being under-withheld. For example,people who itemized their deductions in the past, have two or more jobs in their household, or have dependentsage 17 or over, are especi...
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Request Templates

Request Templates

Request templates allow you to create a predefined set of start times, hours, and leave codes in any combinationthat an employee can easily select while entering a leave request.Request templates are assigned to the employee profile or employee role which allows each group of employeesto have a different set of request templates.When using request templates, employees can either be allowed to override and change certain fields or be limitedto only using the templates as they are assigned.Fo...
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April 2018
941 Form Updated for 2018

941 Form Updated for 2018

The IRS has updated form 941 for 2018.  The new 941.pdf files were emailed to you in March.  You will need to have these files installed before you can create your 941. Tip:  Use the Tax Detail by Check Date report selecting only the check dates within the quarter to get the total tax and taxable wages for each tax and check date for the quarter.   Use the show/hide icon to summarize the detail.  Also use the Form 941 and W2 Proof report to insure you don&rsquo...
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Custom Fields

Custom Fields

Do you want to track additional information in TimeClock Plus that there isn’t already a field for? Custom fields can be created by a user to track or store information that the default TimeClock Plus fields don't. Once setup, these fields can be used to filter employees on reports, exports, group hours, and in other windows.For more information, please contact Mara in payroll.   
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March 2018
TimeClock Plus - Reports

TimeClock Plus - Reports

TimeClock plus offers more than 70 reports that include information such as, demographics, punch reports, total hours, exceptions, and leave requests. These reports can be set to automatically run then be sent to a manager, principal, superintendent, or yourself via email. Saved reports can also be created. This allows users to take an existing report in TimeClock Plus and add filters, change sorting options, add/remove fields and save those selections to create a new report that can be accessed...
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November 2017
November ACA Workdays in the Region 1 Lab

November ACA Workdays in the Region 1 Lab

Do you need more help getting your ACA information set up and ready for reporting? Attend one of these ACA workdays. The lab will be open from 8:30am-4:00pm and staff will be available to help. Seating is limited. Email Carol@region1.k12.mn.us to reserve your spot, indicating which day you want to attend.  If you had previously signed up and want to switch dates, let Carol know.  Tuesday November 21 (currently overbooked) Wednesday November 29 (new date added) Thursday Novemb...
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July 2017
Don't Get Scammed!

Don't Get Scammed!

Phone scams continue to evolve. The IRS is warning people to beware of a new scam linked to the Electronic Federal Tax Payment System (EFTPS), where fraudsters call to demand an immediate tax payment through a prepaid debit card.In the latest twist, the scammer claims to be from the IRS and tells the victim about two certified letters purportedly sent to the taxpayer in the mail but returned as undeliverable. The scam artist then threatens arrest if a payment is not made through a prepaid d...
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Do You Have a Payroll Backup Plan?

Do You Have a Payroll Backup Plan?

The most important part of payroll is ensuring that your employees are paid. This includes delivering your direct deposit file to the bank on time, printing your payroll checks, and disbursing them by payday.  But sometimes things happen that are beyond our control. For example: You lose power - Last month's high wind storms were a significant reminder that you can’t control when a storm is going to strike.  Waiting to run you...
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June 2017
Want Help Getting Ready for Next Year?

Want Help Getting Ready for Next Year?

Schedule a time to come work in the Region 1 lab! Some of the items we can help you work on: Setup of next year’s payroll records including updated rate tables Setup Pay Detail information Retiree & COBRA Insurance COBRA notices and tracking Changes to your employee’s TimeOff benefits Setup new ACA rows Annual Payroll Budget  Setup Education, Training and Licensing information Injuries and Worker Comp reporting Implement additional features in SMART eR for employees to ...
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SMART Systems is owned, developed and supported by Regions I, II, III, IV and V, serving Minnesota school districts and other education related service agencies for more than 35 years