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August 2026

31 August 2026

Fiscal Year End Processes - Are You Current?

Is your 2026 FYE Checklist complete?Are your ACA rows up to date?Have you been working on the Wage Theft Law Statements? There is a handout available on our website. Please call your payroll contact for assistance on any of the above. Remember, it is easier to work forward rather than backwards.

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03 August 2026

SMARTHR Tip

Rate Tables. Are you using them? They work GREAT for Pay Codes and Deduction Codes.Now is a good time to set them up! Reach out to your payroll contact for setup instructions. Are you ready for the new school year? To help your payroll run smoothly for the beginning of new school year, make sure you have completed your 2026 FYE Checklist.

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31 August 2026

SMARTHR Tip

Paycheck Information. Is it correct?With the first paycheck in September, it is a great time to have your employees verify their pay stub information. Are they seeing their new rate of pay, if it changed for FY27? Are their deductions correct? For example: Did TSA amounts change? Are they seeing Health Insurance, if they enrolled? Are they seeing additional taxes withheld, if they put that on their W4?

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July 2026

08 July 2026

OSHA Filing Uses Locations in SMARTHR

Are you using locations correctly in SMART HR? Locations are for physical locations a.k.a buildings. A good practice would be to have your locations match the ORG codes you have in finance. If you have created a location called Subs or Mail Out then you are using the field incorrectly. As an alternative you could use department to flag your subs and use check location to flag your employees that need checks mailed out.

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08 July 2026

Are You Using Your SMARTHR 2026 FYE Checklist?

Don’t forget to refer to the checklist for items you will need to complete in July. Districts that have July health insurance renewals should be building their July ACA info rows. It is much easier to build them in July than it is to build them later in the year!

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June 2026

02 June 2026

SMARTHR Tip

Is there clean-up that you can do in your database?For example, terminate employees that have not been paid in the last 18 months. This will help keep your database up-to-date!

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May 2026

05 May 2026

SMARTHR Tip

Remind employees that switching banks is not a good idea this time of year because of summer payoffs.

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April 2026

10 April 2026

SMARTHR Tip

Has an employee’s distribution code or allocation of codes changed since they were built in September?An Account Code Transfer in SmartHR allows for the re-distribution of pay and benefits after the Payroll Journal Entry (JE) has been posted to SMART Finance. The most common use for an account code transfer is a change in allocating Special Education dollars. This is a total undo/re-create of ALL GLs for selected employees and payroll calendars for the current fiscal year. This proces...

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10 April 2026

Affordable Care Act (ACA)

*File Submission- If your 1095 file has been accepted with errors, be sure to make the necessary corrections and transmit the file again. Step by step instructions can be found on our website. Please call your Region 1 contact if you have questions. New January Rows - Have you built your 2026 ACA information rows yet? If your health plan has a July renewal, then your administrative period is May and June. You need to be reviewing your ACA information to determine if you need to be off...

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March 2026

02 March 2026

SMARTHR Tip

What should you do with your uncashed payroll checks?DO NOT simply void them. Under Minnesota’s Unclaimed Property Laws, uncashed and returned checks generally, must be reported to the Minnesota Department of Commerce. To learn more, visit the Department of Commerce website and view the Holder Reporting and Compliance section.

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