Synergy News You Can Use

Tips and Tricks and Updates to the Edupoint Synergy Suite of products

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October 2018
Recurring Jobs

Recurring Jobs

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Synergy allows you to schedule jobs, and have those jobs generate a new job to run at a later date.  This happens on the ‘Advanced’ tab of most report interfaces.  The user has options to run the job once, daily, weekly or by month, and the report interface will change depending on the option you select.  There is a start time required and a start date/end date range that is required too (always recommend that you use an end date).  Most of the time Weekly is sele...
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Scheduling Homeroom Updates

Scheduling Homeroom Updates

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A new feature has been added that allows users to schedule the update to the student’s homeroom teachers.  This must be done for all elementary sites that use objective based report cards.This new report is called “Schedule Homeroom Data Process” and the actual report interface is found in the Synergy Tree\System\Setup folder.  Most users may not have access to this, so someone with the appropriate security will need to setup and schedule the job to run nightly. ...
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July 2018
SYNERGY and Early Education Reporting

SYNERGY and Early Education Reporting

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There are two different reporting needed for Early Education students.  Early Education with Avisia Whiteman is needed for your ECFE and School Readiness programs. This needs to be done by August. Early Education MCCC with Karen Millette is needed for your ECFE, School Readiness, School Readiness Plus, Voluntary Pre-Kindergarten and ECSE programs. These too should be finished by August 15.Item number 1 (Avisia Whiteman – Early Education) can be handled one of two ways. Manua...
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Staff and Users

Staff and Users

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 Individually inactivate any staff and user accounts for staff that have left or retired.  User – Use the Disable checkbox to disable an account. If the staff person is never coming back we recommend you DELETE the User.Staff – In the new year, remove the Staff School Assignment record on the Schools tab of Staff.  By removing therecord, the Staff becomes Inactive for the school year.  
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Scheduling During the Summer

Scheduling During the Summer

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An option in the ParentVUE and StudentVUE Configuration allows a district to suppress Home Room informationuntil you are ready to share the information. This is found in the System folder. Along with this setting use the PVUE and SVUE School Configuration to DISABLE any of the modules over thesummer, for example the Gradebook and the Current Schedule. This view is school specific and DISABLES themodule.  
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MARSS Percent 998 and 999 SYNERGY

MARSS Percent 998 and 999 SYNERGY

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For students that have a schedule, and their percent of enrollment is 998 or 999, you can have attendance/membership hourscalculated automatically, if the school that they are enrolled in has a bell schedule defined (with period start/end times),and attached to the school calendar. The sections the student is enrolled in must have the attendance option include in attendance selected.  If sections aremarked as Independent Study, then these sections will be excluded from calculations.The...
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2018-2019 School Year

2018-2019 School Year

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At some point over the summer, change your District setting to 2018. This sets the current school year to the2018-19 school year. In System Setup – District Setup – Options tab.  
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Student Groups

Student Groups

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If your district is using Student Groups, run the Mass Assign Group End Date from the Menu in Groups. This option moves therecords to history. On Student Groups the history tab is updated, and displays all groups for all years and schools. 
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June 2018
Minnesota Common Course Catalog (MCCC) 2017-2018 – Students

Minnesota Common Course Catalog (MCCC) 2017-2018 – Students

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Last month we talked about reporting your courses and staff files.  Now it is time to talk about getting your students file generated and reported.1. Compare the marks that you use in your grades HK-12.  If they are not in the list shown below then you will need to crosswalk them to a valid value from the list below. A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, P, PN, 0, 1, 2, 3, 4, WP, WF, I Descriptions for the marks that are not A-D are: 2. Use the Lookup Table...
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DIRS Update

DIRS Update

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Minnesota Department of Education (MDE) has modified the Disciplinary Incident Reporting System (DIRS).  Modifications were made to comply with Minn. Stat. § 121A.53.  This statute identifies added data collection requirements when an incident is identified as a “physical assault of a district employee by a student.” Two new fields were added – ‘Physical Assault’ which refers to an incident which included a physical assault of a district employee...
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