SMART Finance News You Can Use

Now would be a good time to take a look at the State and Federal receivable accounts in all funds. These accounts should have a zero balance. If there is a balance in any of these accounts (B XX-121-XXX, B XX-122-XXX, and B XX-123-XXX), take a look at the entry in period 202113 that created the receivable and reverse it (or part of it). Contact Stacy, Kameron, or Wayne if you would like assistance.

We have a new feature when you are copying Journal Entries. Now you can not only copy one, but you can reverse the journal entry in the copy feature.Bring up your current journal entry and click on COPY:Fill in JE Date, Period and description and check the box that says copy plus reverse:This will create a new Journal Entry with the Debits and Credits reversed. 

If your district wants to create requisitions for FY22-23 in SMARTeR, the Accounting Calendar in SMART Finance needs to be opened through July. To create a requisition for FY22-23, enter 07/01/2022 in the Date required field of the requisition entry screen. This will change the GL period to 202301 on the detail lines of the requisition. (Note: Depending on the security level, the person entering the requisition may not see the GL Period.)When the requisition is transferred to...

We have an Account Code Conversion program. If you have accounts that need to be changed (especially pandemic grant accounts), the account conversion program will allow mass changes with a single parameter line. The new accounts are built, the budget/actual is moved from the old accounts to the new accounts and the old accounts are shutoff. Region 1 runs this program for you. If you have a need for this, contact someone in Finance.

A FY23 Revenue Projection Model is now available. This model has the correct FY23 levy data, but, most of the aid estimates on the State Aids tab are from FY22. The Whatif will be updated later this spring as new estimates become available. The Revenue Projection Model is available on MDE’s website using this link: https://public.education.mn.gov/MDEAnalytics/DataTopic.jsp?TOPICID=247If you would like assistance working on next year’s revenue budget, send Stacy, Kameron, or Wayne you...