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April 2024

05 April 2024

COVID Grants and Course Numbers

As districts receive COVID funds, make sure the correct course number identifying fiscal year is used. Go to MDE’s web site and to see the latest flow chart for COVID accounts. Federal Relief Funds (mn.gov)

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05 April 2024

Entering Requisitions for Next Year (FY24-25)

If your district wants to create requisitions for FY24-25 in SMARTeR, the Accounting Calendar in SMART Finance needs to be opened through July (open the GL in both 202413 & 202414).To create a requisition for FY24-25, enter 07/01/2024 in the Date required field of the requisition entry screen. This will change the GL period to 202401 on the detail lines of the requisition (Note: Depending on the security level, the person entering the requisition may not see the GL Peri...

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05 April 2024

Purchase Orders for FY24-25

As you get ready to enter POs for next year, all the Periods on the Accounting Calendar need to be open through 202501. For Periods 202413 and 202414, open GL only. Contact someone in finance if you need help with this. Once period 202501 is open, POs can be saved for the next fiscal year.

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March 2024

12 March 2024

Did You Know...

Need to change expense or revenue accounts because of UFARS requirements? We have an Account Code Conversion program. If you have accounts that need to be changed (especially pandemic grant accounts), the account conversion program will allow mass changes with a single parameter line. The new accounts are built, the budget/actual is moved from the old accounts to the new accounts and the old accounts are shutoff. Region 1 runs this program for you. If you have a need for this, contact...

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12 March 2024

Using Budget Workpapers for the FY25

The SMART Finance Budget Workpapers can be a very useful tool for completing the FY24 budget. Here are some of the features that can be used: For both revenue and expense, as a starting point, copy the FY24 budget to FY25. For revenues, highlight the rows that have been addressed/changed by clicking the box in front of the account. This will cause the line to highlight in yellow. For expenses, increase all accounts or ranges of account by a specified percent. For example, increase all...

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12 March 2024

Credit Vouchers

When you need to make a credit voucher, you will no longer be able to do a negative unit to create this. You will now need to change the voucher type from Invoice to Credit:

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12 March 2024

Revenue Budgeting for FY25

When the FY25 Revenue Projection Model becomes available (anticipated early March), go to MDE’s website using this link to download a copy: https://public.education.mn.gov/MDEAnalytics/DataTopic.jsp?TOPICID=247.If you would like assistance working on next year’s revenue budget, send Stacy, Melissa, or Anthony your FY25 adjusted pupil estimates. We will use those pupil estimates to create a revenue budget using the Budget Workpapers in SMART Finance.If you begin working on the F...

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February 2024

05 February 2024

Miscellaneous Expense

It is HIGHLY suggested that if you are using Object 899 – Miscellaneous expense that you find an alternative object to code those expenses to. You may want to address this before we get into another year end. Please reach out to us if you need help with this.

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January 2024

05 January 2024

SMART Software Update

Our 23.3 Software Update will include the NEW MENU Enhancements: When SMART loads, it will now show a progress bar and the login page will stay until logged in so the user knows what is happening. System Wide- Modules Finance – Finance menu groups have stayed very similar. Reports have been split into two groups, SMART Finance standard reports and the District’s Custom reports to avoid confusion. Payroll – Payroll and TimeOff have been combined into the same modu...

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December 2023

07 December 2023

FY24 Revenue Budget

Now would be a good time to review your FY24 Revenue Budget. It starts by comparing current enrollment with the enrollment used for the original FY24 Revenue Budget. Also, all the new FY24 revenue categories have been added to the Revenue Projection Model. If you would like Region 1 assistance, send us your latest FY24 enrollment and we will use the Budget Workpapers in SMART Finance to prepare a revised budget for your review. To get a copy of the new FY24 Revenue Projection...

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SMART Finance News You Can Use