SMART HR News You Can Use

SMART HR Related News

Archive by author: Amanda KadrmasReturn

April 2026

10 April 2026

SMARTHR Tip

Has an employee’s distribution code or allocation of codes changed since they were built in September?An Account Code Transfer in SmartHR allows for the re-distribution of pay and benefits after the Payroll Journal Entry (JE) has been posted to SMART Finance. The most common use for an account code transfer is a change in allocating Special Education dollars. This is a total undo/re-create of ALL GLs for selected employees and payroll calendars for the current fiscal year. This proces...

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10 April 2026

Affordable Care Act (ACA)

*File Submission- If your 1095 file has been accepted with errors, be sure to make the necessary corrections and transmit the file again. Step by step instructions can be found on our website. Please call your Region 1 contact if you have questions. New January Rows - Have you built your 2026 ACA information rows yet? If your health plan has a July renewal, then your administrative period is May and June. You need to be reviewing your ACA information to determine if you need to be off...

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March 2026

02 March 2026

SMARTHR Tip

What should you do with your uncashed payroll checks?DO NOT simply void them. Under Minnesota’s Unclaimed Property Laws, uncashed and returned checks generally, must be reported to the Minnesota Department of Commerce. To learn more, visit the Department of Commerce website and view the Holder Reporting and Compliance section.

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February 2026

03 February 2026

SMARTHR Tip

Need a proofing tip? Calculate your contracts prior to adding timecards!

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January 2026

05 January 2026

SMARTHR Tip

You may want to consider setting LIFETAX up as a per pay period item starting in January, so it is not forgotten in December each year (or during the year if the employee resigns). Process but HOLD your 2025 Q4-941 and State Filing until you receive your W-2 confirmation from Region 1, in case additional adjustments are necessary.

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December 2025

10 December 2025

SMARTHR Tip

Rally for Online W-2’s in your district Now is the time to notify your employees that W-2’s will be available online. Save your district time and money by having your employees print their own W-2. Employees will need to log into SMARTeR to consent.

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November 2025

06 November 2025

SMARTHR Tip

Verify calendar year end limits. If you have January 1 renewals on your deductions, this is a good time to verify the calendar limits. For example: Health Insurance, HSA or FSA deductions.

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October 2025

07 October 2025

SMARTHR Tip

Let your employees update their Direct Deposit/W4 information on eR.The Direct Deposit page in SMART eR allows employees to view their district deposit information online. When allowed by the district, the employee can change the amounts allocated to their bank account(s) online. An electronic signature is required. Changes made will not be active until they are signed by the employee and then moved into a payroll.The W-4 page in SMART eR allows employees to view their W-4 withholding amou...

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September 2025

03 September 2025

SMARTHR Tip

Paycheck Information. Is it correct?With the first paycheck in September, it's a great time to have your employees verify their pay stub information. Are they seeing their new rate of pay, if it changed for FY26? Are their deductions correct? For example: Did TSA amounts change? Are they seeing Health Insurance, if they enrolled? Are they seeing additional taxes withheld, if they put that on their W4?

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03 September 2025

STAR Reporting

New to your district? Changed positions? Be sure your STAR contact information at MDE is correct to get updates from MDE regarding STAR reporting. Visit https://education.mn.gov/MDE/about/SchOrg/ to find out who is registered as your STAR coordinator. (Watch your email for STAR updates-STAR reporting)

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SMART Systems is owned, developed and supported by Regions I, II, III, IV and V, serving Minnesota school districts and other education related service agencies for more than 35 years