SMART HR News You Can Use

Is your 2025 FYE Checklist complete?Are your ACA rows up to date?Have you been working on the Wage Theft Law Statements? A handout is available on our website. Please call your payroll contact for assistance on any of the above. Remember, it is easier to work forward than backwards. 

Rate Tables.  Are you using them? They work GREAT for Pay Codes and Deduction Codes.Now is a good time to set them up! Reach out to your payroll contact for setup instructions. 

Are you using locations correctly in SMART HR? Locations are for physical locations (i.e. buildings).  A good practice would be to have your locations match the ORG codes you have in finance. If you have created a location called Subs or Mail Out, then you are using the field incorrectly. As an alternative you could use department to flag your subs and use check location to flag your employees that need checks mailed out. 

TRA rate change is effective 7/01/2025 for Employee & Employer share.Remember the CHECK DATE determines which TRA rate to use:For Employee Share Fiscal Year 2026 - 7/01/2025 to 6/30/2026 = 8.00%For Employer Share Fiscal Year 2026 - 7/01/2025 to 6/30/2026 = 9.81% 

Is there clean-up that you can do in your database? For example, terminate employees that have not been paid in the last 18 months. This will help keep your database up to date! 

It’s that time of year again! Make sure to give yourself plenty of time when working on your Payoff Payrolls. More importantly, don’t forget to PROOF. 

Has an employee’s distribution code or allocation of codes changed since they were built in September?An Account Code Transfer in SmartHR allows for the re-distribution of pay and benefits after the Payroll Journal Entry (JE) has been posted to SMART Finance. The most common use for an account code transfer is a change in allocating Special Education dollars. This is a total undo/re-create of ALL GLs for selected employees and payroll calendars for the current fiscal year. This p...