SMART HR News You Can Use

Pay Check Information. Is it correct?With the first pay check in September, it’s a great time to have your employees verify their pay stub information. Are they seeing their new rate of pay, if it changed for FY24? Are their deductions correct? For example: Did TSA amounts change? Are they seeing Health Insurance, if they enrolled? Are they seeing additional taxes withheld, if they put that on their W4? 

Rate Tables.  Are you using them? They work great for Pay Codes and Deduction Codes. Now is a good time to set them up! Contact us for setup instructions.

Are you using locations correctly in SMART HR? Locations are for physical locations a.k.a buildings. A good practice would be to have your locations match the ORG codes you have in finance. If you have created a location called Subs or Mail Out then you are using the field incorrectly. As an alternative you could use department to flag your subs and use check location to flag your employees that need checks mailed out. 

Don’t forget to refer to the checklist for items you will need to complete in July.  Districts that have July health insurance renewals should be building their July ACA info rows. It is much easier to build them in July than it is to build them later in the year! 

Is there clean-up that you can do in your database? For example, terminate employees that haven’t been paid in the last 18 months. This will help keep your database up to date!

Remind employees that because of summer payoffs, switching banks this time of year is not a good idea.

Has an employee’s distribution code or allocation of codes changed since they were built in September?An Account Code Transfer in SmartHR allows for the re-distribution of pay and benefits after the Payroll Journal Entry (JE) has been posted to SMART FINANCE. The most common use for an account code transfer is a change in allocating Special Education dollars. This is a total undo/re-create of ALL GLs for selected employees and payroll calendars for the current fiscal year. T...