SMART HR News You Can Use

SMART HR Related News

Archive by author: Amanda KadrmasReturn

July 2026

08 July 2026

OSHA Filing Uses Locations in SMARTHR

Are you using locations correctly in SMART HR? Locations are for physical locations a.k.a buildings. A good practice would be to have your locations match the ORG codes you have in finance. If you have created a location called Subs or Mail Out then you are using the field incorrectly. As an alternative you could use department to flag your subs and use check location to flag your employees that need checks mailed out.

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08 July 2026

Are You Using Your SMARTHR 2026 FYE Checklist?

Don’t forget to refer to the checklist for items you will need to complete in July. Districts that have July health insurance renewals should be building their July ACA info rows. It is much easier to build them in July than it is to build them later in the year!

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June 2026

02 June 2026

SMARTHR Tip

Is there clean-up that you can do in your database?For example, terminate employees that have not been paid in the last 18 months. This will help keep your database up-to-date!

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May 2026

05 May 2026

SMARTHR Tip

Remind employees that switching banks is not a good idea this time of year because of summer payoffs.

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April 2026

10 April 2026

SMARTHR Tip

Has an employee’s distribution code or allocation of codes changed since they were built in September?An Account Code Transfer in SmartHR allows for the re-distribution of pay and benefits after the Payroll Journal Entry (JE) has been posted to SMART Finance. The most common use for an account code transfer is a change in allocating Special Education dollars. This is a total undo/re-create of ALL GLs for selected employees and payroll calendars for the current fiscal year. This proces...

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10 April 2026

Affordable Care Act (ACA)

*File Submission- If your 1095 file has been accepted with errors, be sure to make the necessary corrections and transmit the file again. Step by step instructions can be found on our website. Please call your Region 1 contact if you have questions. New January Rows - Have you built your 2026 ACA information rows yet? If your health plan has a July renewal, then your administrative period is May and June. You need to be reviewing your ACA information to determine if you need to be off...

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March 2026

02 March 2026

SMARTHR Tip

What should you do with your uncashed payroll checks?DO NOT simply void them. Under Minnesota’s Unclaimed Property Laws, uncashed and returned checks generally, must be reported to the Minnesota Department of Commerce. To learn more, visit the Department of Commerce website and view the Holder Reporting and Compliance section.

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February 2026

03 February 2026

SMARTHR Tip

Need a proofing tip? Calculate your contracts prior to adding timecards!

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January 2026

05 January 2026

SMARTHR Tip

You may want to consider setting LIFETAX up as a per pay period item starting in January, so it is not forgotten in December each year (or during the year if the employee resigns). Process but HOLD your 2025 Q4-941 and State Filing until you receive your W-2 confirmation from Region 1, in case additional adjustments are necessary.

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December 2025

10 December 2025

SMARTHR Tip

Rally for Online W-2’s in your district Now is the time to notify your employees that W-2’s will be available online. Save your district time and money by having your employees print their own W-2. Employees will need to log into SMARTeR to consent.

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SMART Systems is owned, developed and supported by Regions I, II, III, IV and V, serving Minnesota school districts and other education related service agencies for more than 35 years