SMART Finance News You Can Use

SMART Finance Related News

March 2021

Revenue Budgeting for FY22

A FY22 Revenue Projection Model is now available. This model has the correct FY22 levy data, however it is using the FY21 Whatif. The Whatif will be updated later this spring after the legislature makes any funding changes.  The Revenue Projection Model is available on MDE’s website using this link: you would like assistance working on next year’s revenue budget, send Stacy, Kameron, or Wayne your FY22 pupi...
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February 2021

Coding for IRS Leave Reimbursement

Districts are receiving direct payments from the IRS for Leave Reimbursement.  On the bottom of the check,you will see a reference to F-941. This revenue should be coded to finance 174 with source 405.
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January 2021

January 2021 TIP

You may want to consider setting LIFETAX up as a per pay period item starting in January so it is not forgottenin December each year (or during the year if the employee resigns).
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Revenue Budgeting Review

With the enrollment fluctuations and unexpected Covid revenue, now might be a good time to review both revenue and expenditure budgets. On the revenue side, note the following: Compare your current enrollment with the enrollment used to prepare the original budget.  If there are material differences, use MDE’s revenue projection model to review/change the revenue budget.  When using the Revenue Projection Model, on the Gen Ed tab at the bottom of the spreadsheet, don’t forg...
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December 2020

Cares Funding and UFARS Reporting

Here are some reminders: The revenue for finance 154 must be spent by 12/31. Coding expenditures for all CARES funding should mirror the application.  The application can be found under MDE>Data>Center>Data Reports and Analytics>UFARS/SERVS Budget Comparison.  
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Coming Soon...It's 1099 Time

We will be emailing 1099 instructions in the middle of December.  All 1099s must be efiled by 01/31/2021!  This leaves little time for corrections without jumping through hoops to e-file correcting 1099s. Initial accuracy is at a premium.  In preparation, please review your initial 1099 balances by going to Vendor Setup > Vendor 1099 Balance.  Enter 2020 in the Year column and click Find.
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Career Tech

Just a reminder that it is important to code all eligible expenses for Career Tech correctly in UFARS. Finance code 830, Program Codes 301,311,321,331,341,361,365,371,385,399,and 610, and Object codes 140,143,185,305,365,366,394,396,406,433,490.Career Tech revenue is based on eligible expenditures. If your UFARS expenses are lower or higher compared to the estimate when you certified your levy, you will have adjustments on future revenue.To review your Career Tech expenditures in SMART Finance, ...
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October 2020

It's Time to Review UFARS Reporting Errors!

After Region 1 submits your UFARS data to the State, it’s time to review and correct UFARS reporting errors. To see if you have UFARS compliance errors, go to the MDE MFR web site you see ‘No Edit Errors Were Found. Congratulations!’ you have completed UFARS compliance.  Otherwise, review the listed errors and post necessary JEs for corrections.  Contact Stacy, Kameron, or Wayne if you need ass...
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Budget Publication

According to MDE, the deadline to publish your Budget Publication report is November 30th, or within one week of the acceptance of the final audit report by the board, whichever is earlier. There are four reports in Smart Finance to help districts complete this Budget Publication. These reports automatically separate restricted from unrestricted fund balances, revenues, and expenditures. They are located under Custom Reports > Custom Ledger Reports > Budget Publication&helli...
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September 2020

Finding Negative Expenditures

To find negative expenditures (which MDE doesn’t like when we send UFARS data), here is a short cut:Go to Account Analysis and enter Periods 202001 to 202013, enter an E in the L column and click Find. Once the screen is populated, click on the End Balance heading. All negative expenses will appear at the top of your screen. Negatives in chargeback objects 195,295,365,398,and 895 are ok and a negative in object 589 is ok. Click Reset to switch back to Account Code order...
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