MARSS Deadlines
EOY FY26 Reporting
Submission:
Local auditors use the Statewide reports. Used for Special Education tuition billing, ESEA Accountability Enrollment, and Direct Certification for FY 2026.
Thursday, May 28th: Files due to RMIC
Thursday, June 4th: Files due to MDE
Submission:
Statewide Edit. New statewide reports will be posted.
Thursday, June 18th: Files due to RMIC
Thursday, June 25th: Files due to MDE
** If you have Region 1 upload your files, please submit them by the due to RMIC date. This will ensure there is time to run an edit, send and receive a release, and upload to MDE. Unfortunately if you wait until the MDE deadline we are unable to guarantee your files will be uploaded in time.
Mark Your Calendar
Tuesday, June 9th @ 1:00pm: Synergy User Group Meeting hosted by Kari Johnson at MDE. You can now register for these webinars on the MDE Calendar. Please pass this information on to others that would benefit from attending. Click Here to register.
*The registration deadline is Monday, June 8th
Wednesday, June 24th @ 2:00pm: Edupoint State Reporting call. A link for the call will be sent out via email closer to the date.
Tuesday, June 30th: Ancestry Ethnic Origin data entry is due. Students need to be synced via Ed-Fi to report. Use the AEO reports in the EDVP under MARSS to verify you have submitted your AEO data. The AEO document is in Help under State Reporting > Region 1 Reporting Guides.
Wednesday, July 15th: Early Education reporting is due. Make sure your ECFE and School Readiness data has been submitted via Ed-Fi before this date. Use the Early Education reports in the EDVP to verify. If you need a refresher on where to enter information in Synergy, the Early Education document is on the Synergy Help page under State Reporting > Region 1 Reporting Guides.
Student Support Data Collection (SSDC)
Student Support Data Collection reporting for this year will be taken on July 1. The SSDC data collection systems will be available after June 1. Data entry instructions for Synergy can be found out in Help under State Reporting > Region 1 Reporting Guides > Student Support Data Collection.
More information can be found on MDE’s SSDC page:
https://education.mn.gov/MDE/dse/datasub/StudentSupport/
Carl Perkins and MCCC
Region 1 recently sent an email to our Carl Perkins contacts about identifying District Courses that may need to be addressed in Synergy based on the MDE crosswalk. If you did not receive the email from Region 1 regarding the crosswalk in Synergy, please reach out to synergy@region1.k12.mn.us.
If you would like to review the current Carl Perkins information and process in Synergy, you can find the document in Help under State Reporting > Region 1 Reporting Guides > Carl Perkins.
Ed-Fi Myths Debunked
Myth: Receiving School CTDS numbers are some random numbers that make zero sense.
FALSE: While they may seem random at first, the Receiving School CTDS number needed in Synergy for Ed-Fi programs is not random at all! The CTDS number is comprised of three different numbers together making up your School Alt ID. The first number is your District Type (without a leading zero). The second number is your 4-digit District Number. The last number is your 3-digit reporting School Number.
The Receiving School CTDS number tells Synergy/Ed-Fi which school enrollment the program record should be associated with. Many of the programs are enrollment specific, such as EE-ECSE. Students may be enrolled in multiple schools, but we want the program to associate with only the enrollment for the date range at the school offering ECSE services. By entering the CTDS number on the EE-ECSE Student Need record, Ed-Fi knows that the program should only be sent for the ECSE school, and not the other schools the student may also be enrolled in.
Without the CTDS number, the program will be associated with all of the schools the student is enrolled in during that time frame. This can lead to incorrect records reporting, and errors in your Ed-Fi data.
Check out the Ed-Fi Translation Guide in Help under State Reporting > Additional Documents for information on each program, when to enter the CTDS number, and where it should be entered.