MARSS News You Can Use

Helpful MARSS News and Updates

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June 2018
MARSS EOY 2018 Files Due to Region 1

MARSS EOY 2018 Files Due to Region 1

Thur, June 21 = This submission is not mandatory nor is there anything indicating what this data will be used for.  This will be a good time to work on cleanup (if you haven’t already).  Enter all SESH possible for this submission so that you are prepared for the July submission (calculating staff availability for questions and any summer vacations you may have), ensure all reports have been reviewed by the appropriate departments, and confirm the items on the EOY checklist. &nb...
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The time is near…No the time is HERE

The time is near…No the time is HERE

The time for what, you ask?  It’s time to get everything prepped for accurately reporting your EOY data to MARSS.   But how can that be done?  Well… Go through the EOY checklist provided on MDE’s Website (https://education.mn.gov/MDE/dse/schfin/MARSS/inst/).  Supply reports for the appropriate departments to review, they work with the students who are more apt to catch errors.  If you have questions for staff, ask them now while the details a...
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May 2018
MARSS Manual Updates

MARSS Manual Updates

**Note that MDE has been posting updated MARSS coding instruction.  The Data Elements have been posted and the procedures and appendices are updated as possible.  Always refer to these updates as your first resource when researching questions.  Also, there are many “new” guidelines that have been included which may change how you have become accustomed to reporting these components in the past.** https://education.mn.gov/MDE/dse/schfin/MARSS/inst/   &nbs...
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MARSS EOY 2018 Files Due

MARSS EOY 2018 Files Due

MARSS EOY 2018 Files Due:Thur May 31 = Local auditors use the Statewide reports.  Used for: Special Education tuition billing; ESEA Accountability Enrollment; Direct Certification for FY 2019Thur Jun 21 = N/AThur Jul 26 = Used for: August 30 FY 2018 entitlements; Special Education tuition billing; September 30 FY 2018 Early Childhood Screening Aid.Thur Aug 30 = Used for: September 30 and October 30 FY 2018 entitlements; Special Education tuition billing.Thur Oct 11 = Final data due. ONLY el...
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April 2018
MARSS Manual Updates

MARSS Manual Updates

MARSS Manual Updates**Note that MDE has been posting updated MARSS coding instruction.  The Data Elements have been posted and the procedures and appendices are updates as possible.  Always refer to these updates as your first resource when researching questions.  Also, there are many “new” guidelines that have been included which may change how you have accustomed to reporting these components in the past.**https://education.mn.gov/MDE/dse/schfin/MARSS/inst/ &nbs...
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MARSS EOY 2018 Files Due

MARSS EOY 2018 Files Due

** At this time the ADM that appears on the MARSS24 details report is calculated with a local edit only and should be used for comparison reasons only.  Once all edits are activated in April, the ADM’s should become more reliable.** Mon Apr 2 = All EOY Errors will be Activated – I would encourage districts to start running edits (or re-running edits) shortly after this date as the files tend to produce more errors once all edits are activated.Thur Apr 26 = Mandatory for all...
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March 2018

Highlights of MARSS for Administrators Training from Business Conference

**If you have questions about the following, please contact dawnyell@region1.k12.mn.us and I can direct you to the documentation on MDE’s website for further review.** MARSS Data is used for several financial calculations, to generate the statewide report card, and interfaces with additional systems at MDE. One student could generate approximately $11,000 Total Per Adj PU (see School District WHATIF) dependent on the programs and how the student is coded in MARSS. MARSS Fall...
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MARSS EOY 2018 Files Due

MARSS EOY 2018 Files Due

MARSS WES Opens on Jan 8, 2018- Through summer 2018, a district’s most recent submission will be provided to the testing vendors to update student enrollment and eligibility information for assessments and reporting. ** At this time the ADM that appears on the MARSS24 details report is calculated with a local edit only and should be used for comparison reasons only.  Once all edits are activated in April, the ADM’s should become more accurate.**Wed Mar 22 = is the first &ld...
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MARSS Reporting Update Effective Immediately

Out of state care and treatment required reporting change: All EOY18 files, if a student leaves the state to attend care and treatment, the end code should be 05.  The resident district then will report this student with SAC 14 at 100% enrolled until the time care and treatment ends. Then:  If the student then returns to the open enrolled district, they will SAC 01, LLA accordingly on the first active school day that the student receives services. If the student returns to the res...
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February 2018

Summer Term for State-Approved Alternative Programs

Following are a few tips regarding summer learning programs funded through state-approved alternative programs (SAAPs), including Area Learning Centers (ALCs) and Targeted Services.  All summer learning programs that occur in June after the last day of the 2016-17 school year are part of and reported under FY 2018. Students entering kindergarten in the fall are eligible only if they are current kindergarten students who did not successfully complete kindergarten in FY 2016. Students must be...
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