MARSS News You Can Use

Helpful MARSS News and Updates

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February 2018

School Calendars and Inclement Weather

School Calendars and Inclement WeatherFollowing are typical questions raised by schools with emergency late starts, early closings and canceled school days.  You can find the responses to each of these questions in the January MARSS Memo 18.01 (link provided below). How do I mark a day when school was canceled?                             &nbs...
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Tri-Valley Opportunity Council (TVOC)

MDE partners with Tri-Valley Opportunity Council to identify and recruit eligible migrant students throughout Minnesota. A recruiter from Tri-Valley Opportunity Council (TVOC) may be contacting you about the Minnesota Migrant Education Program (MMEP). The TVOC recruiters are available to determine eligibility for students who may be migrant in your school district. For more information about MMEP, Migrant Surveys and other resources, please contact Cris Young (christine.young@tvoc.org) or Claudi...
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MARSS Files for Testing Precode

District Assessment Coordinators continue to work in Pretest Editing to prepare for testing this spring. To add students for online testing who have enrolled since the last MARSS submission, MARSS updates typically need to be submitted to Minnesota Department of Education (MDE) at least two business days prior to testing. New students can continue to be uploaded in the MARSS files through the end of the testing windows in May as needed. Early Childhood Screening (ECS)1.  Each year Earl...
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MARSS EOY 2018 Files Due:

MARSS WES Opens on Jan 8, 2018- Through summer 2018, a district’s most recent submission will be provided to the testing vendors to update student enrollment and eligibility information for assessments and reporting. ** At this time the ADM that appears on the MARSS24 details report is calculated with a local edit only and should be used for comparison reasons only.  Once all edits are activated in April, the ADM’s should become more accurate.**Wed Mar 22 = is the first &ld...
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January 2018
MARSS Reporting of Students Experiencing Homelessness and Economic Indicator

MARSS Reporting of Students Experiencing Homelessness and Economic Indicator

HomelessnessThe homeless liaison is important to the MARSS coordinator because he/she provides the necessary documentation for students experiencing homelessness. These students are categorically eligible to report as free meal – Economic Indicator 2 – and are eligible for Title I services. The students should be flagged as Homeless in the MARSS file. Without the written, signed and dated documentation, a student cannot be flagged as homeless in MARSS. Economic IndicatorFor MARS...
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Reporting Racial and Ethnic Data Update

Reporting Racial and Ethnic Data Update

Background: In November 2008, districts were notified that states were required to collect and report student race/ethnic data using the federal definitions. In order to be in compliance with federal requirements and maintain historical race/ethnic data, the department began collecting a second set of race/ethnicity data on MARSS. The change in the collection of race/ethnicity was described in the MARSS Manual and in correspondence from MDE. To meet the federal definitions, districts were r...
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Notices of Residents Enrolled Elsewhere

Notices of Residents Enrolled Elsewhere

Minnesota Statutes, section 127A.47, subdivision 5, requires school districts and charter schools to share lists of nonresident students served with the resident districts. A district educating a pupil who is a resident of another district must notify the district of residence within 60 days of the date the pupil is determined by the district to be a nonresident, but not later than August 1 following the end of the school year in which the pupil is educated. The local MARSS 03 Non-Resi...
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MARSS EOY 2018 Files Due

MARSS EOY 2018 Files Due

MARSS WES Opens on Jan 8, 2018- Through summer 2018, a district’s most recent submission will be provided to the testing vendors to update student enrollment and eligibility information for assessments and reporting.Wed Mar 22 = is the first “optional” reporting deadline for public schools – this data will be used to identify date overlapsMon Apr 2 = All EOY Errors will be ActivatedThur Apr 26 = Mandatory for all District and Charter schools
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November 2017
Child Count

Child Count

This data impacts funding via tuition billing.  A child must have three criteria to be included in the December 1 Federal Child Count. Child count is final in Fall and is not appealable or updated with EOY data, so be sure to work closely with your special education department to ensure data accuracy.  The following reports have been made available to assist you in verifying this data, they include the Local Reports 02-Child Count, 19-Special Education Tuition Billing, 23-Special Educa...
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Compensatory Revenue

Compensatory Revenue

This data is based on the prior year’s October 1 enrollments and counts of students eligible for the free or reduced-price meal program. From the final Fall FY 2018 MARSS data, MDE will generate the October 1, 2017, counts that will be used to calculate FY 2019 compensatory revenue. For first year charter schools, these counts will be used for both FY 2018 and FY 2019 compensatory revenue. Therefore, it is critical that schools edit these data thoroughly during the fall MARSS reporting cyc...
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