MARSS News You Can Use

Helpful MARSS News and Updates

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February 2018

MARSS EOY 2018 Files Due:

MARSS WES Opens on Jan 8, 2018- Through summer 2018, a district’s most recent submission will be provided to the testing vendors to update student enrollment and eligibility information for assessments and reporting. ** At this time the ADM that appears on the MARSS24 details report is calculated with a local edit only and should be used for comparison reasons only.  Once all edits are activated in April, the ADM’s should become more accurate.**Wed Mar 22 = is the first &ld...
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January 2018
MARSS Reporting of Students Experiencing Homelessness and Economic Indicator

MARSS Reporting of Students Experiencing Homelessness and Economic Indicator

HomelessnessThe homeless liaison is important to the MARSS coordinator because he/she provides the necessary documentation for students experiencing homelessness. These students are categorically eligible to report as free meal – Economic Indicator 2 – and are eligible for Title I services. The students should be flagged as Homeless in the MARSS file. Without the written, signed and dated documentation, a student cannot be flagged as homeless in MARSS. Economic IndicatorFor MARS...
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Reporting Racial and Ethnic Data Update

Reporting Racial and Ethnic Data Update

Background: In November 2008, districts were notified that states were required to collect and report student race/ethnic data using the federal definitions. In order to be in compliance with federal requirements and maintain historical race/ethnic data, the department began collecting a second set of race/ethnicity data on MARSS. The change in the collection of race/ethnicity was described in the MARSS Manual and in correspondence from MDE. To meet the federal definitions, districts were r...
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Notices of Residents Enrolled Elsewhere

Notices of Residents Enrolled Elsewhere

Minnesota Statutes, section 127A.47, subdivision 5, requires school districts and charter schools to share lists of nonresident students served with the resident districts. A district educating a pupil who is a resident of another district must notify the district of residence within 60 days of the date the pupil is determined by the district to be a nonresident, but not later than August 1 following the end of the school year in which the pupil is educated. The local MARSS 03 Non-Resi...
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MARSS EOY 2018 Files Due

MARSS EOY 2018 Files Due

MARSS WES Opens on Jan 8, 2018- Through summer 2018, a district’s most recent submission will be provided to the testing vendors to update student enrollment and eligibility information for assessments and reporting.Wed Mar 22 = is the first “optional” reporting deadline for public schools – this data will be used to identify date overlapsMon Apr 2 = All EOY Errors will be ActivatedThur Apr 26 = Mandatory for all District and Charter schools
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November 2017
Child Count

Child Count

This data impacts funding via tuition billing.  A child must have three criteria to be included in the December 1 Federal Child Count. Child count is final in Fall and is not appealable or updated with EOY data, so be sure to work closely with your special education department to ensure data accuracy.  The following reports have been made available to assist you in verifying this data, they include the Local Reports 02-Child Count, 19-Special Education Tuition Billing, 23-Special Educa...
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Compensatory Revenue

Compensatory Revenue

This data is based on the prior year’s October 1 enrollments and counts of students eligible for the free or reduced-price meal program. From the final Fall FY 2018 MARSS data, MDE will generate the October 1, 2017, counts that will be used to calculate FY 2019 compensatory revenue. For first year charter schools, these counts will be used for both FY 2018 and FY 2019 compensatory revenue. Therefore, it is critical that schools edit these data thoroughly during the fall MARSS reporting cyc...
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October 2017
Reporting SAC 98

Reporting SAC 98

If your student ended the previous school year with end code 40 (student enrolled on last day of school), but during the summer months the student left and will not be reported by another MN public school (as they would if you used end codes 02, 04 or 20), you will need to report the student to MDE with the appropriate end code so your districts graduation rates can be adjusted accordingly.
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Economic Indicator / Direct Certification

Economic Indicator / Direct Certification

Whether or not the school participates in the Community Eligibility Provision Program, Direct Certification can also be used to certify students as eligible for the free meal program. Direct Certification is a process by which a file of eligible children is provided to MDE by the Department of Human Services (DHS) and is matched to MARSS enrollment records.
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July 2017
District School ADM

District School ADM

This data is used to compute each district’s final aid entitlements: August and September MARSS files are used to compute the ADM (average daily membership) used for independent school district’s September 30 and October 30 entitlements, respectively. These actual ADM and the aid to which the district or school is entitled is compared to the aid paid to the district or charter school during the school year based on the district’s or charter school’s ADM estimates provided...
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